Communications Assistant

Communications Assistant

The Communications Assistant plays a key role in supporting the organization's internal and external communication efforts. The position provides administrative and programmatic support to the development, public relations and awareness, and community outreach functions of the organization. The Assistant contributes to strategic communication initiatives aimed at increasing the organization's visibility and strengthening its public image.

Responsibilities:

• Event Coordination
• Assists with organizing CV events, outreach and awareness activities including logistics coordination and preparation of materials.
• Helps coordinate the organization's presence and participation in community events to maintain consistent branding and messaging, enhancing the organization's visibility.
• Marketing Materials
• Assists with the production of public relations and marketing materials such as educational brochures, flyers, newsletters, branded giveaways, annual reports, etc. And ensures supplies are maintained and distributed within the community.
• Calendar Management
• Maintains the SharePoint calendar for organization-wide events and various community events to keep staff informed.
• Volunteer Coordination
• Assists in recruiting, orienting/training, and managing the organization's in direct service volunteers.
• Tracks and coordinates the organization's indirect volunteer activities and maintains records of volunteer time.
• Responds to volunteer inquiries; and collaborates with program and administrative staff to understand volunteer needs and opportunities.
• Document Preparation and Grant Support
• Prepares and edits correspondence, presentations, reports and other documents.
• Assists in preparing grant reports, proposals, and gathering documentation or data for grant submissions.
• Fundraising Support
• Assists with fundraising activities and events, including third-party fundraisers; serve as the primary contact with third-party organizers and handle logistics and materials distribution.
• Other
• Creates office systems to support Development projects and operations.
• Attends staff meetings as scheduled and participates in in-service trainings.
• Performs other duties as requested/assigned.

Qualifications:

• College degree preferred or high school diploma and at least five years of experience in administrative support
• Excellent verbal and written communication skills.
• Completion of mandatory victim assistance training including domestic violence, sexual assault/rape crisis, & other crimes and basic conflict resolution training provided by the organization.
• Ability to commit to additional training hours as required.
• Ability to secure Act 33 and 34 (Child Abuse and Criminal History) and FBI clearances.
• Ability to secure additional clearances/testing that may be required by funding regulations.
• Proficient in Microsoft Office Programs; computer/database skills including ability to learn state, county, and CV's various software programs.
• Ability to work closely with others in a team environment.
• Supportive of organization's mission along with sensitivity of cultural diversity and workplace harmony.
• Ability to adhere to CV's confidentiality policy along with respect to sensitive, confidential client data and adherence to all Federal, State and local statutes.
• Self-directed with strong problem-solving abilities and flexibility to meet the needs of the organization.

CV offers the following benefit package for full time staff:

• Employee Health, Dental and Vision Benefits
• Paid Time Off Benefits
• Shift differential offered for Second and Third Shift
• 15 Paid Holidays
• Short Term Disability and Life Insurance
• Retirement Plan
• Employee Assistance Program
• Opportunity for employee reimbursements for mileage, parking and cell phone usage (position dependent)
• Opportunity to apply for PSLF Program (Paid Student Loan Forgiveness Program) for your work with a non-profit

CV is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, genetic information, pregnancy, marital status, parent status, veteran status, political affiliation or other factor protected by law. CV complies with the Affirmative Action requirements and the Americans with Disabilities Act regarding reasonable accommodation for qualified employees with a disability.