Human Resources Associate

Description The Human Resources Associate is responsible for supporting the day-to-day operations of the Human Resources department. They serve as a key contributor in areas of employee onboarding and learning, hiring, employee relations, and benefits administration, with a continued focus on maintaining our Best Places to Work culture. ESSENTIAL FUNCTIONS Talent Acquisition and Onboarding Work with regional Talent Acquisition partners to execute recruitment strategies through networking, social media, local college/university relationship building and other creative methods for attracting talented candidates Create and manage job postings Conduct initial screenings and make recommendations for further consideration to hiring managers Partner with Talent Acquisition and L&D Programs team on annual internship program in collaboration with local leadership Assist local leaders and colleagues with questions and guidance on hiring/onboarding process Work with TA team members and local decision makers on interview scheduling Administer screening procedures (assessments, background checks, reference checks etc.) Employee onboarding in partnership with hiring managers and the operations team members Facilitate new hire orientation process Communicate new hire information to payroll Complete I-9 and e-verification of all new employees within three days of hire Conduct 60-day check-ins with new hires Employee Relations Proactively work with managers and colleagues to address employee performance issues, report complaints to regional HR leadership, and provide guidance to local leadership and people managers on appropriate resolution. Support performance management process that ensures ongoing feedback and development opportunities, and work with people managers on effective use of the program Escalate significant employee relations issues and formal performance counseling process to regional HR leadership Collaborate with regional HR team to ensure compliance with West practices and policies Administer OSHA and workers’ compensation programs Support Office Leaders with local emergency action plan, including coordination of any first aid, or first responder training Talent Development Identify employee development needs, and support the development and delivery of companywide learning strategies and programs in partnership with Learning & Development Effectively promote and publicize learning opportunities available to colleagues Support of annual mentorship program as needed HR Administration Assist with administration-related inquiries from West region HR team and national MMA team Maintain current employee files, including filing of documents Administer HR systems Train employees on systems Fully utilize HR applications to the company’s advantage. Recommend /implement new policies and procedures to improve HR department efficiency Create and distribute reports for local management as necessary or requested Assist Regional Learning & Development Team with program administration Update and communicate changes of policies and procedures as necessary Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed. Manage exit process for employment terminations Colleague Communication and Committee Membership Support and participate in local culture initiatives. Engage local colleagues in office activities Communicate well-being programs and assist with onsite well-being related educational opportunities Support and participate in local community service events Additional responsibilities necessary to successfully complete role Provide back-up support to other HR team members Any other duties that may be assigned KNOWLEDGE, SKILLS & ABILITIES Successful candidate will be an outgoing, service-oriented individual with high personal standards and a hands-on work style. This position requires an individual who is comfortable working at a varying pace, managing multiple tasks and deadlines simultaneously, adjusting priorities often, and managing frequent interruptions. This position interacts with and provides service to a large group of colleagues and external vendors. The Human Resources Associate must be positive and approachable, and work effectively with diverse personalities. In addition, the following is required: Minimum 2 years’ experience working within a fast paced, service oriented, professional team environment with responsibilities directly related to the above is required; previous HR experience preferred BA or BS degree majoring in Industrial Psychology, Organizational Development or Human Resources; or Certification in Human Resource Management through a PHR/SPHR accredited educational program or professional organization preferred Strong knowledge of multiple human resource disciplines to include federal and state labor laws, wage and hour regulations, employee relations, recruitment, and benefits and compensation administration Proficient in the use of MS Office software (Outlook, Word and Excel) and the Internet Exceptional verbal, written and communication skills Must be well organized, dependable and team oriented with the ability to prioritize, maintain a high level of confidentiality, and work effectively with all departments. Valid driver’s license and reliable transportation required WORK ENVIRONMENT & PHYSICAL DEMANDS May require occasional weekend or evening availability for special volunteer events. Requires ability to travel regularly to all MMA Hawaii offices and work onsite for the majority of the day. This position requires work in an office environment with significant use of a computer and ability to communicate with employees both verbally and in writing. #J-18808-Ljbffr