HR Assistant

Human Resources Assistant

Kavaliro is seeking a detail-oriented and people-focused Human Resources Assistant to support the day-to-day operations of our client's HR team. In this role, you'll help ensure a positive employee experience by assisting with recruiting, onboarding, employee records, HR administration, and general office support. Success in this position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple tasks in a fast-paced environment. This is a fully onsite position based in our client's Jacksonville, FL office, with a schedule of Monday through Friday, 9:00 AM 6:00 PM. Pay: $19 - $24 per hour

Key Responsibilities

• Provide administrative support across a variety of Human Resources functions, ensuring processes are completed accurately and efficiently.
• Assist with recruiting efforts by posting open positions, coordinating interviews, and communicating with candidates throughout the hiring process.
• Support the onboarding experience by preparing new hire paperwork, scheduling orientation, and ensuring all required employment documentation is completed.
• Maintain accurate and confidential employee records within the HRIS and personnel filing systems.
• Respond to employee questions regarding company policies, benefits, payroll, and HR procedures, directing more complex issues to the appropriate HR team member.
• Process employee changes, including promotions, transfers, status updates, and separations while maintaining accurate documentation.
• Help coordinate employee training sessions, engagement activities, recognition programs, and other HR initiatives.
• Serve as a welcoming first point of contact for visitors by maintaining a professional reception area, greeting guests, and directing them to the appropriate meeting rooms or offices.
• Assist with additional HR and administrative projects as needed.

Qualifications

• High school diploma or equivalent required; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• 1+ years of experience in Human Resources, office administration, or a similar support role.
• Basic understanding of HR practices, employment regulations, and the importance of maintaining confidentiality.
• Experience using Microsoft Office applications and HRIS platforms.
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills with a customer-service mindset.
• High level of accuracy, attention to detail, and professionalism when handling sensitive employee information.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.