Finance Manager

Description

Job Summary: Responsible for supervising and administering the center finance function.

Duties/Responsibilities:

• Must model the Company Core Values and the operating principles at all times. 
• Must create and sustain positive working relationships with co-workers.
• This is a supervisory management position.
• Assists students in adjusting to Center life to enhance student retention by providing supervision, behavior modification, counseling, and by acting as a positive role model and mentor. 
• Employee provides, and ensures staff assigned to their supervision provide, services that meet the needs of students in a timely professional manner with the highest degree of customer service in mind.
• Adheres to all PRH and CSDC policies and procedures, and the Center Operating Procedures.
• Maintains confidentiality but reports significant events or situations immediately through approved channels to ensure the health, safety, and well-being of students and staff, and to ensure that required reporting occurs, and that students receive emergency services as needed.
• Facilitates prompt and appropriate assistance to students in the event of injury, illness, or emotional trauma.
• Ensures equipment and assigned work areas are clean and maintained in accordance with Center, CSD, and DOL standards, including conducting quarterly property counts, submitting property relocation requests, may serve as a property custodian, and submits maintenance requests as needed.
• Supervises assigned staff, reviews and approves requests for time off, and may be required to arrange substitute staff coverage. Reviews for accuracy and approved assigned staff timesheets.
• Ensures center timesheets are accurate, approved, and submitted to CSD corporate payroll office on time, and corrects errors and submits corrections in a timely manner.
• Conducts interviews of perspective new employees and makes recommendations for, or against hire, based on State and Federal laws, and company policy.
• Conducts formal performance evaluations for staff under supervision in a timely manner and provides regular and ongoing performance feedback.
• Responsible for the performance management of all employees under supervision including issuing Behavior Modification Agreements in conjunction with Human Resources and following the chain of command in accordance with CSD’s code of staff conduct.
• Assists in preparing staff schedule and weekly, monthly, quarterly, and annual reports as assigned.
• Responsible for ensuring that assigned staff under supervision maintain an orderly, safe, clean, and healthy living environment within areas of responsibility.
• May be assigned to supervise an activity, a special event (either on or off center), or in other program areas as assigned on a temporary, periodic, or regular basis.
• Responsible for initiating and reviewing records and report accuracy, to ensure they are complete, timely, and in compliance with PRH and company polices.
• Supervises and directs the activities of accounting personnel.
• Coordinates all accounting activities with corporate accounting and payroll sections, including month-end closing.
• Prepares salary accrual journal entry at month-end close.
• Reviews the payroll register upon receipt.
• Establishes controls for cash receipts and disbursements, inventory, accounting, vouchers and travel expense reporting.
• Audits vouchers for correct cost and center and expense codes, accuracy and completeness.
• Maintains all center-level accounting journals; supervises and audits the preparation and posting of journal entries, banking activity, student and staff payroll; approves all correcting or adjusting entries.
• Prepares all required financial statements in accordance with DOL and contractual requirements for approval by the Administrative Services Director.
• Corresponds with vendors and other creditors on matters pertaining to invoices.
• Responsible for ensuring that departmental equal employment and affirmative action goals of the department and objectives are met.
• Attends all Job Corps seminars regarding financial reporting procedures.
• Conducts in-service staff training session.
• Attends required staff training sessions.
• Performs other duties as assigned.

Requirements

Qualifications:

Minimum: Bachelor’s degree in accounting or work-related field. Two years accounting experience, one of which was in a lead or supervisory capacity.

Preferred: Three or more years accounting experience in government operations. 

Knowledge : Thorough knowledge of general ledger, financial statements, trial balance, through month end closing. Strong accounting skills necessary to design and set up systems on computer and train others in their operation. Strong analytical abilities to prepare necessary reports and billings. Ability to examine and verify financial documents and reports. Strong organizational skills; ability to work with detailed information. Strong knowledge of internal financial controls. Proficient in the use of personal computer; working knowledge of software applications, e.g. MSExcel; MSWord; Outlook. Excellent communication skills, both oral and written. Familiar with government contracts, accounting and contract budget preparation. Ability to handle multiple priorities. Knowledge of principles of supervision.