Specialist - Accounting and Procurement

Accounting And Procurement Specialist

The Louisiana SPCA (LASPCA) is seeking a detail-oriented and highly organized Accounting And Procurement Specialist to support the organization's financial operations through effective management of accounts payable/accounts receivable processes, vendor relationships, expense tracking, and purchasing coordination.

This role works collaboratively across departments to ensure timely and accurate financial processing, maintain strong vendor partnerships, support organizational compliance, and help ensure operational efficiency through responsible procurement and expense management practices.

The ideal candidate is analytical, proactive, solutions-oriented, and committed to supporting LASPCA's mission through strong financial stewardship and exceptional internal customer service.

Accounts Payable & Accounts Receivable (AP/AR)

Manage day-to-day accounts payable and receivable functions, ensuring accuracy, timeliness, and compliance with organizational procedures.

Process vendor invoices, ensuring proper coding, approvals, and completion of two-way and three-way matching requirements.

Submit approved invoices for payment processing through the organization's third-party payment platform and monitor payment status reports for accuracy.

Maintain the accounts payable subledger and AP aging schedule, ensuring outstanding items are researched and resolved promptly.

Prepare journal entries, including accruals, reclasses, and adjustments as needed.

Assist with monthly bank, credit card, and subledger reconciliations.

Support month-end and year-end close processes by preparing workpapers and maintaining organized financial documentation.

Collaborate with the Finance team to ensure completeness and accuracy of financial data and reporting.

Support audit preparation activities and provide documentation requested during audits.

Prepare monthly sales tax returns and ensure timely filing requirements are met.

Vendor Relationships & Coordination

Develop and maintain strong professional relationships with vendors, suppliers, and service providers.

Coordinate vendor onboarding processes, maintain accurate vendor records, and ensure required documentation is current and compliant.

Serve as a primary point of contact for vendor inquiries, payment status questions, and discrepancy resolution.

Communicate proactively with vendors and internal departments to resolve invoice, purchasing, and delivery issues efficiently.

Monitor vendor performance and help identify opportunities to improve procurement efficiency and service quality.

Ensure all procurement activities follow organizational policies, procedures, and internal control standards.

Expense Management & Financial Tracking

Monitor organizational expenses and assist with tracking department spending against approved budgets.

Review purchasing and payment activity to identify unusual trends, discrepancies, or opportunities for improved cost management.

Maintain accurate, audit-ready records of financial transactions, procurement activities, and supporting documentation.

Assist in preparing expense reports, financial summaries, and supporting schedules for management review.

Support inventory and usage tracking through review of operational reports and purchasing activity.

Identify and recommend process improvements that strengthen financial controls and increase operational efficiency.

Purchasing & Procurement Coordination

Coordinate purchasing activities with internal departments to ensure requests are processed accurately and timely.

Monitor open purchase orders and follow up with vendors and departments regarding delivery timelines and order status.

Resolve discrepancies between purchase orders, receipts, and invoices in coordination with vendors and internal teams.

Ensure purchasing documentation is complete, properly approved, and maintained according to organizational standards.

Assist departments with procurement procedures, purchasing workflows, and vendor coordination.

Support continuous improvement of procurement systems, workflows, and reporting practices.

Company Responsibilities

Participate in cross-training efforts to ensure departmental coverage and operational continuity.

Treat all animals humanely, properly, and with compassion at all times.

Maintain confidentiality of financial, vendor, employee, and organizational information.

Support teamwork and maintain a positive, collaborative work environment across departments.

Perform other duties as assigned by management.

Required Qualifications

Must uphold the Louisiana SPCA's core values: compassionate towards people and pets; adaptable; creative problem solver; emotionally intelligent; diverse-equitable-inclusive; and humbly confident.

Must be able to pass a criminal background check and pre-employment substance screening.

Bachelor's degree in Accounting, Finance, or related field required.

Minimum of 3 years of accounting, finance, procurement, or related experience.

Understanding of Generally Accepted Accounting Principles (GAAP), preferably within nonprofit or governmental environments.

Strong proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and logical formulas.

Excellent written and verbal communication skills.

Strong organizational skills with exceptional attention to detail.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Ability to work independently while also collaborating effectively across teams.

Strong analytical and problem-solving skills.

Preferred Qualifications

Experience working in nonprofit organizations preferred.

Experience with procurement systems, AP automation platforms, or ERP/accounting software preferred.

Experience supporting audits and month-end close activities preferred.

Physical Requirements & Work Environment

Must be able to lift at least 50 pounds; push and pull heavy objects; bend, twist, reach; perform strenuous physical activities including frequent walking, standing, bending, and stooping.

Should not be allergic to animals; must be able to work around all animals.

Works in an area with a high noise level.

Potentially subject to animal bites and scratches.

Must be able to work in person at the New Orleans location.

Compensation & Benefits

Salary Range: $55,000 $65,000 annually (commensurate with experience)

Full-time employment includes a menu of benefits including but not limited to:

PTO and paid holidays

Medical, Dental, Vision, and Life Insurance

401(k) with employer match

Long-Term and Short-Term Disability

Qualification and assistance for Public Service Loan Forgiveness