Invoice Processing Specialist

Job Description

Job Description

Accounting & Invoice Processing Specialist

Pay Rate: $24.97–$27.79/hour
Duration: 6-month contract with potential for extension and/or conversion
Schedule: Full-time, 40 hours/week

About the Role

We are seeking a detail-oriented Accounting & Invoice Processing Specialist to support payment processing, accounting, compliance, and financial tracking activities within a large corporate environment.

This is an excellent opportunity for someone with experience in Accounts Payable, invoice processing, accounting administration, financial operations, or a highly detail-oriented administrative role . Candidates with a legal or paralegal background may also be a strong fit, particularly those experienced in reviewing documentation, maintaining records, and managing high volumes of information.

The ideal candidate is organized, analytical, comfortable working independently, and able to manage a large workload while maintaining a high level of accuracy.

Key Responsibilities

• Review and process a high volume of invoices for payment, including 1,000+ exterior building sign and banner invoices .
• Review invoice details and determine appropriate accounting/project coding.
• Cross-reference invoices against department project schedules and supporting documentation.
• Identify and resolve discrepancies, including incorrect project types, pricing issues, and duplicate invoices.
• Work with vendors, contractors, and internal teams to resolve invoice and payment issues.
• Process non-contractual and special project invoices, including approximately 1,500 invoices .
• Process Architecture & Engineering (A&E) invoices, approximately 700 invoices .
• Maintain accurate payment, tracking, cost, and project-spend logs.
• Code payments to appropriate Oracle accounts and correct coding errors.
• Perform accounting and compliance-related activities and identify potential issues for management review.
• Make recommendations to improve processes and resolve recurring issues.
• Maintain accurate records and ensure work is completed timely and accurately.
• Manage multiple priorities and deadlines while working with minimal supervision.

Qualifications

• Professional experience in Accounting, Accounts Payable, Invoice Processing, Financial Administration, Business Administration, or a related field .
• Approximately 3+ years of professional experience preferred , though we are flexible for the right candidate.
• Experience working in a corporate environment, preferably within a large organization.
• Exceptional attention to detail and accuracy .
• Strong verbal and written communication skills.
• Ability to prioritize and manage a high-volume workload.
• Experience with payment processing or invoice management preferred.
• Strong proficiency with Microsoft Excel and Microsoft Office .
• Experience working with vendors, contractors, or external partners.
• Ability to work independently with minimal guidance or supervision.

Preferred Skills

• Oracle experience.
• Lucernex experience — a plus, but not required.
• DocuSign experience.
• Accounting or financial systems experience.
• Experience with invoice coding, compliance, or financial tracking.
• Legal or paralegal experience involving detailed document review, records management, contracts, or financial documentation.

Why Consider This Opportunity?

• Competitive hourly rate of $24.97–$27.79/hour .
• Full-time schedule — 40 hours per week .
• Initial 6-month contract .
• Potential for extension and/or conversion based on business needs, budget, and performance.
• Opportunity to work within a large corporate environment and gain valuable accounting and financial operations experience.

Please note: Conversion to a permanent position is a possibility but is not guaranteed and will depend on business needs, budget, and performance.

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#Zip \nCompany Description

Kraft Foods is an American grocery manufacturing and processing conglomerate headquartered in Chicago, Illinois, part of the Kraft Heinz Company.

On July 2, 2015, Kraft completed its merger with Heinz, arranged by Heinz owners Berkshire Hathaway and 3G Capital, creating the fifth-largest food and beverage company in the world, Kraft Heinz Company.

Kraft-Heinz brands include:
• Kraft
• Heinz
• Oscar Mayer
• Macaroni & Cheese
• Velveeta
• Jell-O
• Philadelphia
• Lunchables
• Planters
• Weight Watchers
• Capri Sun

Company Description

Kraft Foods is an American grocery manufacturing and processing conglomerate headquartered in Chicago, Illinois, part of the Kraft Heinz Company.\n\nOn July 2, 2015, Kraft completed its merger with Heinz, arranged by Heinz owners Berkshire Hathaway and 3G Capital, creating the fifth-largest food and beverage company in the world, Kraft Heinz Company.\n\nKraft-Heinz brands include:\n• Kraft\n• Heinz\n• Oscar Mayer\n• Macaroni & Cheese\n• Velveeta\n• Jell-O\n• Philadelphia\n• Lunchables\n• Planters\n• Weight Watchers\n• Capri Sun