Office Services Assistant

Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services Assistant to join our Seattle office. Duties include support of office services needs and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.

Key Responsibilities

• Reception coverage – greet guests and answer/transfer phone calls
• Coordinate conference room bookings and meeting needs such as catering, coffee set up, and clean up
• Process bulk copying/printing requests
• Coordinate incoming and outgoing mail and packages
• Submit expense reports and reimbursement requests
• Assist with travel booking
• Maintain inventory of office supplies
• Store and organize hard copy file documents including transcripts, notebooks, checks, and mailed notices/correspondence
• Submit building maintenance requests
• Assist in coordination of office events and socials
• Maintain cleanliness and pantry stock of kitchens
• Assist Legal Assistants with daily tasks such as matter scheduling and calendaring, matter related document upload and download on client portals and eCourts, conflict checks and opening new matters
• Assist with bar and CLE compliance reporting
• Miscellaneous requests Per Office Manager/Attorneys

Required Skills & Experience

• High school degree or equivalent
• Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
• Ability to successfully multi-task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships
• Motivated by high quality work product and service to employees at all levels.
• Notary a Plus but Not Required
• Ability to forecast needs, prioritize work, and to contribute to all team projects.
• Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
• Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.

The annualized salary range for this role is $57,000-$62,000. However, this is contingent upon level of experience, location, and other job-related factors permitted by law.

FLSA Status: Non-Exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.