HR & Payroll Administrator

Position SummaryThe HR & Payroll Administrator is a hands-on, individual-contributor role that supports two workflows of roughly equal weight: day-to-day HR administration (records, onboarding, benefits coordination, compliance support) and payroll administration (end-to-end multi-state payroll processing, payroll records, tax and deduction reconciliation).You’ll work closely with leadership and field managers, keep our people data accurate, and ensure every employee is paid correctly and on time. This is a strong fit for someone with about 1–3 years of HR or payroll experience at a larger employer who wants room to grow inside a growing company. There are no direct reports.Key ResponsibilitiesHR Administration (approx. 50%)Maintain accurate employee records and HR files in the HRIS, including new hires, status changes, transfers, and terminations.Coordinate onboarding logistics: prepare offer letters and new-hire paperwork, run background checks and pre-employment drug screens, confirm I-9/E-Verify documentation, and schedule and support new-hire orientation.Assist with recruiting administration — post open roles, schedule interviews, and keep applicant tracking up to date.Respond to employee questions about HR policies, time off, and benefits; escalate more complex issues to leadership.Support benefits administration: assist with open enrollment, new-hire and qualifying-event changes, and routine carrier/vendor coordination.Support federal and multi-state employment compliance — recordkeeping, posters, EEO/ACA reporting inputs, and standard wage-and-hour documentation — under the direction of leadershipHelp coordinate performance review cycles, training rollouts, and required compliance training; track completion.Prepare and distribute routine HR documents and communications; process exit paperwork and off-boarding checklists.Maintain strict confidentiality of employee, payroll, and benefits information.Payroll Administration (approx. 50%)Process accurate, on-time multi-state payroll on the regular pay cycle in Liberty HRIS of record – PaycomCollect, review, and import time and attendance data; chase down missing approvals and resolve discrepancies with field managers before each close.Maintain payroll records for new hires, terminations, pay-rate changes, garnishments, direct deposits, and recurring deductions.Support Paycom processes for quarterly and year-end payroll activities, including W-2 prep/distribution, multi-state tax filings, and audits (workers’ comp, 401(k), unemployment).Respond to employee payroll questions (paycheck, PTO balances, withholdings) and route complex tax or compliance items appropriately.Coordinate with external benefits, 401(k), and other HR related vendors on routine service itemsRequired QualificationsApproximately 1–3 years of combined experience in HR administration and/or payroll processing (internships and equivalent experience considered).Working understanding of payroll fundamentals: time and attendance, deductions, taxes, and basic multi-state concepts.Comfortable working in an HRIS/payroll system and learning new modules quickly.Solid Microsoft Excel skills (sorting, filtering, basic formulas, VLOOKUP/XLOOKUP) and general Microsoft Office proficiency.Strong attention to detail, organization, and follow-through; able to manage recurring deadlines (pay cycles, enrollments, reporting).Clear, professional written and verbal communication; ability to handle confidential information with discretion.High school diploma or equivalentPreferred QualificationsAssociate’s or bachelor’s degree in HR, business, accounting, or a related field.Experience with Paycom or a comparable platform (Paylocity, Paycor, Workday, etc.).Exposure to multi-state payroll, workers’ compensation, or 401(k) administration.Familiarity with FLSA, FMLA, ADA, and basic state wage-and-hour rules.Progress toward PHR, SHRM-CP, FPC, or CPP.Prior experience in a multi-location services, construction, restoration, or franchise environment. #J-18808-Ljbffr