Executive Administrative Assistant

JOB TITLE: Executive Administrative Assistant REPORTS TO: Executive Director TARGET START DATE: September 16 – October 1, 2026 Encouragement To Apply Research indicates that women and people of color are often less likely to apply for positions unless they feel they meet all the qualifications. Our primary goal is to find the best candidate for the role, which may include individuals from non-traditional backgrounds. We encourage you to reflect on your unique experiences and qualifications, and to apply if you believe they align with the overall requirements of the position. ROLE The Administrative Assistant serves as the primary administrative support to TOGETHER!’s Executive Director and helps ensure efficient, organized day-to-day executive and administrative operations. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities with professionalism and discretion. The ideal candidate is passionate about TOGETHER!’s mission and demonstrates the emotional maturity and sound judgment necessary to handle sensitive and confidential information.

HOURS & WORK SCHEDULE

Weekly Hours: 20 FTE: Part-Time Classification: Non-Exempt Work Schedule: The typical schedule is 9:00 a.m. to 2:00 p.m., Monday through Thursday, or a similar schedule based on operational needs. Occasional evening or weekend work may be required, as well as some infrequent out-of-town travel.

COMPENSATION

Expected Hiring Range: Candidates hired for this position can expect a starting wage of $24.17 – $27.17 per hour. The final starting rate will be based on relevant qualifications and experience. Full Position Wage Range: The established wage range for this position is $24.17 – $29.00 per hour. This broader range reflects potential wage progression over time and is not the expected starting range for new hires. Eligible for competitive benefits package and generous paid leave, including Vacation, Holiday and Health Leave.

WORK LOCATION

The primary work location for this position is TOGETHER!’s headquarters. Remote work may be available when appropriate based on organizational needs and the responsibilities of the position. Reliable transportation is required for occasional travel between TOGETHER! worksites and work-related errands.

KEY RESPONSIBILITIES

Executive& GovernanceSupport Manage andmaintainthe Executive Director's calendar, scheduling meetings, appointments, and organizational commitments. Coordinate meetinglogistics, including invitations, agendas, materials, and follow-up items. Assistwith email management, correspondence drafting, and communication tracking as assigned. Monitor deadlines, commitments, and action items to ensuretimelycompletion. Prepare documents, presentations, reports, and other materials for meetings and organizational initiatives. Establish andmaintainorganized electronic and physical filing systems. Coordinate Board of Directors meetinglogisticsand schedulingon behalf of Executive Director. Prepare and distribute board packets and meeting materials. Attend board meetings as needed and record meeting minutesfor ExecutiveReview. Support committee meetings and governance-related administrative functions. Assistwith preparation of agendas and follow up items for regularly scheduled internal fund development meetings. Coordinate follow-up activities andmonitorproject timelines. Correspond with funders/funder prospects to schedule meetings, gather information, or provide updates as directed. Administrative Operations Support Process, organize, and route documentsrequiring ExecutiveDirectorreview or approval. Coordinate check requests, approvals, signatures, and relatedfinancialdocumentation. Support organizational events, leadership retreats,trainings, and meetings. Partner with Operations Manager tomaintainand update agency calendars for key agency events including major organizational and program events, staff and board member anniversaries and birthdays,and support Executive or designee(s)to meaningfullymarkkey milestones. Maintain confidentialityregardingpersonnel, financial, and organizational information. Perform other related duties asrequiredand assigned by the Deputy Director and Finance Director. General Duties Provide occasional support at organization events by engaging with attendees and sharing information about programs and services. Serve as a steward of the TOGETHER! brand and understand your role in protecting and growing the reputation and results of the organization and greater network.

REQUIRED QUALIFICATIONS

Education High School Diploma or Equivalent Professional Experience Two or moreyears of administrative support experience. Nonprofit experience is additionally preferred. Licensure & Certifications Valid Driver’s License and auto-liability insurance Professional Competencies Excellent organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and perform effectively in a dynamic environment. Excellent written and verbal communication skills, including the ability to communicate clearly, professionally, and effectively with staff, partners, stakeholders, and program participants. Excellent understanding of workplace professionalism and non-discrimination practices, including appropriate handling of sensitive or personnel-related matters and adherence to equitable workplace standards. Foundational professional conflict management skills, including the ability to navigate disagreements respectfully, maintain professionalism in high-stress situations, and elevate concerns appropriately when necessary. High level of independence and self-direction, with strong follow-through, accountability, and the ability to contribute effectively within a collaborative team environment. Strong proficiency in Microsoft Office and general computer applications, with the ability to quickly learn, adapt to, and effectively utilize new systems and technologies. Demonstrated commitment to equity, inclusion, and systems change, with an understanding of systemic oppression and structural inequities and the ability to apply this awareness in professional practice. Ability to represent TOGETHER! professionally, contributing positively to relationships with partners, stakeholders, community members and program participants while upholding the organization’s mission and values.

PREFERRED QUALIFICATIONS

Direct experience as an Executive Assistant in Non-Profit or Board Support Capacity Bilingual – Spanish / English speaker with Spanish reading & writing fluency.

TOGETHER! STAFF COMPETENCIES

Commitment to TOGETHER!’s values of equity, systems change, and community. Commitment to youth development, family support, and community partnership philosophies of TOGETHER!. Demonstrated commitment to inclusion, social & racial justice. Commitment and ability to work with children, youth, and adults with a variety of needs and from socially, racially, culturally, and economically diverse populations. Commitment and ability to support and mentor youth in a positive manner. Serve as a steward of the TOGETHER! brand and understand your role in protecting and growing the reputation and results of the organization and greater network. Contribute to shared and measurable goals for the common good. Ensure sound health and safety measures are practiced. Proactively contribute to agency-wide goals, projects and events. Maintain open and effective communication with agency staff, partners, community members and program participants. Actively foster and maintain a creative, collaborative, healthy, engaged, and supportive workplace culture.

DISCLAIMER

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Duties may be modified or assigned based on organizational needs. TOGETHER! is committed to hiring a culturally diverse candidate and strongly encourages applications from individuals who identify as LGBTQI+, women, and people of color. As an Equal Opportunity Employer/AA employer, TOGETHER! will not discriminate in its employment practices due to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, or disability status. #J-18808-Ljbffr TOGETHER!