Manager, Global Stock Administration

Manager, Global Stock Administration

San Rafael, California

Full Time

Flexible work from home days

Flexible / hybrid work location, at least two days per week on-site in San Rafael, CA

SHIFT DETAILS Standard weekday shifts, roughly 8am to 5pm with a flexible lunch time.

Sr. Manager of Stock Administration in the Accounting Operations and Business Process Excellence team. It entails working cross-functionally to drive operational rigor, financial control, and end-to-end process excellence with our global partners in Finance (Payroll, Tax, Corporate Accounting, Technical Accounting, Treasury, Regional Finance Teams), HR, Legal, and Information Management.

The Stock Administration Manager will join our Finance Team and perform the day-to-day stock administration related activities for Employee Stock Purchase Plans, Restricted and Performance Stock units, and Stock options globally. The ideal candidate will have excellent customer service and communication skills, a high level of accuracy, ability to focus on detail, strong technical skills, and be one who takes pride in producing high quality work. Besides the management of day-to-day Stock Administration activities, the manager will be charged with ensuring transactional accuracy and financial controls, employee customer service, continuous process improvement, and the diligent oversight of 3rd party platforms and services (i.e. Fidelity, Computershare, and Client). Primary day-to-day responsibilities include:

• Maintain Stock Admin database and ensure accuracy at all times.
• Prepare and process ESPP, ISOs, RSUs, PSUs, grants, cancellations, and exercises and releases on a timely basis for all employees and other option and equity holders.
• Prepare and distribute option grants electronically.
• Prepare ad-hoc and/or quarterly equity reconciliations for Accounting, including diligent support for internal and external audit.
• Provide NQ, ISO, RSU tax reports to global payrolls and employees as needed.
• Generate reports to both internal and outside customers, including but not limited to participants' summary.
• Maintain trading blackout periods, pre-clearance, and enforcement of insider trading policy restrictions.
• Interact with transfer agent to resolve any processing issues and initiate ad-hoc DWAC for the non-qualified deferred compensation, "NQDC", transactions.
• Act as main point of contact for employee questions on equity.
• Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley.
• Coordinate with HR business partner to drive and maintain the global mobility tracking program.

Required Skills:

• Minimum 5 years of experience in stock administration reflecting increasing levels of responsibility and subject matter expertise, including at least 2 years management experience.
• Bachelor's Degree in Accounting/Finance or similar preferred
• Candidate must have deep experience and knowledge with:
  • Global and cross-functional environments.
  • ESPP, Stock Options and RSUs
  • SOX and internal controls for equity and stock based compensation
  • Global equity taxation knowledge.
  • Public company experience.
  • Global mobility and mechanics of a global mobility tracking program.
• The ideal candidate will possess strong:
  • Analytical skills, accuracy and attention to details required
  • Written and verbal communication skills
  • Willingness and ability to work hands-on, collaboratively and with a sense of urgency, in a fast-paced environment
  • Affinity for process optimization, demonstrating a Continuous Improvement mindset for stock administrative processes
  • Organization skills, ability to operate with complexity
• The candidate will have demonstrated the ability to:
  • Work independently and effectively with a range of individuals.
  • Maintain strict confidentiality of materials and information.
  • Maintain a strong control environment in compliance with accounting policies, SOX, and standard operating procedures.
  • Multi-task, prioritize, and work under tight deadlines.
  • Effectively present and teach users and management on complex equity topics
• CEP candidate a plus