Administrative Professional, Senior

Job Description

Job Description

Clearance Required:  N/A

Job Summary:

Must possess the knowledge, skills, and abilities of a Subject Matter Expert (SME) in routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers for the VX-23 - F-18 Squadron. Specifics include: overseeing Entry Control Point (ECP) entrance security, to ensure all personnel entering the building are properly cleared, or signing in and badging visitors via Proximity Badge, processing Common Access Cards (CACs), use of BASICS II and DISS, maintaining office supplies through P-Card, manage leadership and conference room schedules, answering and directing phone calls, use of DTS for travel, support building maintenance to ensure the facility is fully operational, manage personnel accountability through IBONS, organizational charts and call lists. This position requires onsite support, M-F, during normal duty hours; however, CWS is authorized. 

Education and Experience:

• 10 years of experience and a MA/MS degree. Minimum of five (5) years' experience supporting Government acquisitions in an administrative role. 

Knowledge, Skills, and Abilities:

Must be proficient with the Microsoft Suite, (Word, Excel, SharePoint, PowerPoint, etc.), Defense Travel System (DTS), Basic Access Security Information Control System (BASICSII), Defense Information System for Security (DISS), and the Common Access Card (CAC) process. Also, executive level correspondence, P-Card process, and additional senior level administrative duties.

Essential Duties: 

• Direct support for government executive leads and additional support for 50-additional team members:
  • Establish meetings
  • Maintain NGJ/ AEA/ Pod Shop phone rosters phone rosters
  • Manage/ update IBONS
  • Standardized distros
  • Facilitate conference room booking 
  • Maintain the leave calendars
  • Maintain Leadership calendars
  • Print and post daily calendars outside of the conference rooms
  • Provide Leadership with daily calendar agenda
  • Create onboarding files on teams
  • Manage all files on teams/ update
  • Create tracker and manger tracker for NACS Quals
  • Manage team qualifications/ monitor expiration dates( seat quals)
  • Manage all meeting makers for Team Meetings
  • Manage and track training topics for AEA Bi Weekly Training
• SECURITY
  • For meetings in 115 road or waterside, the prime POC for checking security/DISS and ensuring personnel met minimum security requirements:
    • Submit DISS visit request requests
    • Submit BASICS II visit requests
    • Granted employees access to the NGJ, AEA and Pod Shop spaces
    • Key Custodian key log updated for NGJ/AEA and building 2942 
    • Badging in 115
    • Escorting Personnel
    • Set new codes in the alarm panel
    • Program Badges for HGR 115 NGJ / AEA spaces
    • Program Badges for Guard Gate and Podshop 
    • Maintain access lists for NGJ / AEA spaces (both 2nd & 3rd deck) 
    • Change combos on the X10 locks
    • Create lab security binders/ Manage binders
    • Respond when alarm goes off / greet base police and perform walk thru 
    • Provide security guidance/ SOPS and support to the AEA team members 
    • Perform Alarm tests
    • Perform Security walk throughs
    • Input trouble tickets to JCI/ Main POC for JCI 
    • Conduct physical security inspections
    • Escorting uncleared personnel to/from/ around secure spaces 
    • Escort foreign nationals in secured spaces
    • Primary Security POC for hgr 115 

Salary: The projected salary range for this position is $50,000-$75,000 and is based on experience and contractual requirements. However, this is not a guarantee of salary. 

Benefits:  We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.

For assistance, please contact our Human Resources Department by telephone at View phone number on us.fitly.work or by email at View email address on us.fitly.work.

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

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