Administrative Assistant

Administrative Assistant II

This part-time onsite Administrative Assistant role supports the client's team with day-to-day administrative operations including travel coordination, purchasing, and general office support across a Tuesday-Thursday schedule.

Job Summary

• Coordinate employee travel arrangements including flights and hotel bookings using the Concur travel management system
• Process purchasing requests by entering quotes and managing orders through procurement tools used by the team
• Stock and maintain general office supplies to ensure the workspace is consistently equipped
• Plan and coordinate internal meetings, managing scheduling and logistics for the team
• Support day-to-day administrative tasks using Google Suite, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Adapt to shifting priorities and provide flexible, responsive support to the onsite team

Minimum Requirements

• Proficiency in Google Suite, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Strong communication skills and ability to collaborate effectively within a team environment
• Ability to manage competing priorities, shift focus as needed, and problem-solve independently
• Prior experience in an administrative assistant or office manager capacity (experience level is flexible for candidates with relevant knowledge and willingness to train on internal tools)