Legal On-Site Services Services Onsite

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Legal Office Services
Miami FL (onsite)
12Month Contract (temp to perm)
Monday through Friday - Site is open 8 am - 7 pm
10:00 AM 7:00 PM - Shift for this role

Overview

• Provides operations functions in a legal office/environment including high-volume copying scanning mail processing shipping and receiving document production filing and customer support.

• Operates high-volume duplicating equipment performs copying tasks operates high-volume document scanning equipment and operates high-volume mail processing equipment.

• Ships and receives products and supplies; sorts distributes and handles incoming and outgoing mail/faxes and applies necessary postage.

• Provides copier maintenance and/or repair support for customer-site equipment.

• May perform entry-level duties in bindery QC and final check housekeeping file services call center support or other related areas.

• Reports directly to the Site Manager Site Supervisor or Assistant Site Manager depending on site personnel configuration.

• Handles highly sensitive confidential and time-sensitive documents and projects in a legal environment.

• Provides high-quality and accurate work due to the sensitive nature of legal documents and projects.

Responsibilities

• Run high-volume copy machines and perform binding and finishing work.

• Operate high-volume scanners and image-handling software.

• Operate MS Office and email systems.

• Ensure convenience copiers are working properly and perform daily quality inspections.

• Clear paper jams and inform technicians of specific equipment problems.

• Maintain records for management reports and inventories of required supplies.

• Distribute office supplies fax transmissions and mail to company personnel and/or designated drop-off points.

• Calculate charges for jobs performed and maintain billing logs.

• Respond to and coordinate all required customer service calls.

• Perform filing duties based on specific customer requests including purging and archiving old documents.

• Deliver completed jobs to predetermined customer locations within and outside the site.

• Maintain daily meter and service logs.

• May travel between customer buildings.

• Answer customer questions regarding job status or the feasibility of job requests.

• Keep convenience copier areas neat and well stocked.

• Perform shipping and receiving duties for materials products supplies and packages.

• Use shrink-wrap machines paper cutters hole drills bindery equipment joggers tape machines stackers electric staplers and scales to complete various jobs.

• Use copier equipment calculators fax machines postage meters and PCs.

• Perform scanning file conversion and file naming.

• Perform FTP (File Transfer Protocol) between computers and files for printing and CS/DVD.

• Manage TOC (Table of Contents) as the first page of electronic files.

• Perform OCR (Optical Character Recognition) functions to assist with keyword searches.

• Perform file formatting for printing and Excel files.

• Assist with coordinating projects that will be completed offsite including BIS or Smart Source.

• Process print copy scan and document production requests.

• Support legal document preparation

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identify national origin veteran or disability status.

Required Experience:

IC