Purchasing Agent

CURRENT EMPLOYEES - Please apply using "Jobs Hub" in Workday. This career site is for external applicants only.

Job Description:

ESSENTIAL DUTIES:
* Issue purchase orders and ensure the timely procurement of materials, supplies and equipment.
* Coordinate with vendors to track orders, manage delivery schedules and resolve discrepancies.
* Assist with vendor negotiations to improve pricing, terms and service levels.
* Monitor and manage remote warehouse inventory levels, as well as reconcile parts and fuel inventories.
* Ensure proper documentation and receipt of goods, including packing slips and invoices.
* Manage vendor and subcontractor contracts, monitor terms and renewals and ensure compliance with project specifications and legal standards.
* Review all equipment rental and lease agreements, and enter them into lease management software.
* Request and maintain certificates of insurance from subcontractors and provide them to rental vendors.
* Assist the bidding team by obtaining quotes and proposals from qualified vendors.
* Collaborate with project managers and supervisors on initial job setup.
* Schedule materials and deliveries based on job timelines and location requirements.
* Track and allocate costs to appropriate jobs and cost centers.
* Collaborate with accounting to review open purchase orders during the month-end process for accruals.
* Create open commitment reports to support project cost forecasting.
* Assist with month-end and year-end closing activities, including journal entries and reconciliations.
* Support internal and external audits by providing required approvals and documentation.
* Ensure compliance with GAAP, company policies and regulatory requirements.
* Identify and implement process improvements to increase efficiency within the department.
* Support operations through maintenance planning and creating work orders.
* Assist with purchase justifications and analyze market trends to identify cost-saving opportunities and make recommendations to leadership.


OTHER DUTIES:
* Assist with other office and administrative functions as needed.
* Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:
* Strong business acumen, communication and problem-solving skills.
* Knowledge of procurement practices
* Strong organizational and planning skills.
* Ability to manage multiple priorities in a fast-paced environment.
* Basic knowledge of accounting principles and inventory management.
* Proficiency in Microsoft Office Suite and have experience with data preparation.
* Experience with ERP systems, such as JD Edwards or Oracle.
* Ability to work collaboratively with internal teams and meet the needs of external parties.
* Some travel may be required.

EDUCATION & EXPERIENCE:
* Bachelor's degree in business administration, accounting or a related field, plus two or more years of related experience.

ANALYSIS OF PHYSICAL DEMANDS OF POSITION:
* Intermittent: lifting and carrying up to 25 lbs. (boxes, books, office supplies); climbing, balancing, kneeling, and crawling (retrieving/placing objects from/to shelves, retrieving/filing files); depth perception (walking, driving).
* Occasionally (0 - 1/3 of workday): standing and walking (copy machine, printer, meetings, filing, visit employees' office); pushing and pulling up to 25 lbs. (closing/opening desk/file cabinet drawers, moving boxes, using dolly/mail cart, opening/closing doors); stooping and crouching (filing/retrieving files).
* Frequently (1/3 - 2/3 of workday): grasping (talking on phone, picking up books/files); color vision (filing, charts/reports, presentations, communication materials).
* Continually (2/3 - 3/3 of workday): sitting (computer/desk work, meetings); reaching (retrieving/placing objects from/to top shelves, filing, desk work); fingering (computer work, calculator, paperwork, writing, keyboarding), speaking and hearing (discussing assignments/projects/ideas/situations, giving/receiving instructions, presentations, meetings, telephone/voicemail, interviewing); seeing (reading, writing computer/desk work, presentations); repetitive motion (typing, work on a calculator, paperwork, writing, keyboarding).

EEO Statement:

We are an equal opportunity employer and we do not discriminate. You must meet at least the specific minimum requirements listed above to be considered a qualified applicant.