Personal/Executive Assistant

San Francisco , CA Hybrid Contract/Temporary Administrative $28 - $33/hr 3+ years Posted 2 days ago Job Description Location: Hybrid (mostly WFH) Work Schedule: M-F 10am - 6pm Compensation: $28-33/hr About Us We are an impact driven investment fund focused on impact across Science, Technology, Engineering, Arts, and Math (STEAM), with an emphasis on Deep Tech and Space industries. As we expand our core deep-tech fund and open a new Entertainment and Media fund, we are looking for a dedicated Personal or Executive Assistant to support leadership and help us grow our operations. We work on a global scale, across a broad range of domains, including space and technology startups, music and the arts, and STEAM-based organizations such as museums, nonprofits, scholarship programs, and corporate engagements. Whether supporting pre-seed companies and STEAM engagement initiatives, coordinating with festival partners, or collaborating with creative teams, there is never a dull moment. Our Founder is an in-demand speaker, panelist, and educator who uniquely bridges the space and arts sectors, often DJing at space industry events or delivering keynotes on his journey to space at music festivals. About the role The Personal/Executive Assistant provides essential mission support to the Founder. This is a hands‑on execution role for a creative individual who is proactive and detail‑oriented. You will assist with planning events, coordinating travel, managing on‑the‑ground logistics during events, and undertake personal tasks for the founder. For the right candidate, there would be room to grow, with opportunities to get more involved in operations, project management, and to support execution of our program initiatives. Key Responsibilities Executive Logistics & Travel Manage and coordinate the Founder’s calendar and inbox with extreme precision. Coordinate end‑to‑end travel (ex. flights, hotels, ground transit, meals, and meetings). Manage full‑scope travel logistics to optimize the Founder’s time and bandwidth. On‑the‑Ground Execution & Local Logistics Act as the local anchor in San Francisco for physical logistics, for example, accessing the business mailbox service, etc. Provide on‑site support for key events in San Francisco and other locations. (Some travel is expected.) Coordinate household and life management tasks, including handling quick errands or personal logistics, that expand the Founder’s capacity to focus on a complex, multi‑sector portfolio. Ability to work specific weekends or occasional after‑hours. Administrative & Operational Support Support the Chief of Staff with operational execution and coordination with projects and services to support ongoing business needs. Proactively identify operational risks or friction points and suggest improvements to current workflows. Special Projects Provide operational and administrative support for initiatives within our STEAM investment portfolio and media impact projects. Requirements Proficiency with: Google Suite, Monday.com, Microsoft Excel San Francisco/Bay Area Presence: Ability to navigate San Francisco for logistics and coordination needs. Ability to travel: Must have a valid passport and be able to travel a few times per year to manage events on‑location. Reliability & Follow‑Through: A consistent track record of meeting deadlines and providing proactive status updates to ensure tasks are seen through to completion. Discretion & Professionalism: Ability to manage sensitive information with Fund LPs, startups, and external stakeholders with high discretion and strong interpersonal skills. Financially Reliable: Can be trusted to manage business and personal expenses, keep receipts, and document transactions. Independent Problem Solver: Comfortable resolving challenges with minimal supervision and knowing when to escape for guidance. Professional Communication: Ability to maintain timely, clear, and professional correspondence with a wide range of stakeholders and vendors. Adaptability: Comfortable navigating a dynamic work environment and managing both high‑level coordination and hands‑on tactical tasks with equal care. Able to stay calm when a rocket launch (or a DJ set) doesn't go as planned. Preferred Qualifications Prior experience in Personal or Executive Assistant roles. Interest or background in the STEAM, Space, or Entertainment and Media sectors. A growth‑oriented mindset with the desire to learn the mechanics of scaling a company. Experience with Google Workspace and project management tools (e.g., Monday.com). Why Join This Team? This is a unique opportunity to work at the intersection of venture capital with a STEAM and Entertainment industry focus. As a member of a small, agile team, you will have direct access to all of our creative and financial endeavors and can learn how an impact‑driven, diversified investment fund operates. This role offers various growth avenues in a unique cross‑sector fund as our team and company continue to expand. We offer paid federal holidays and a flexible‑location coworking membership. Travel for work, support fun unique events, and make a direct impact across the STEAM fields. We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. Work authorization: At this time, we are unable to offer employment sponsorship. #J-18808-Ljbffr