Office Administrator - Public Notices

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Public Notice Coordinator

Location: Green Bay, WI – Green Bay Press-Gazette
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay: $15.73/hour
Work Arrangement: In-office – off N. Broadway

Build Your Experience in a Stable Monday–Friday Role

Are you someone who is organized, dependable, and good at keeping track of the details? Do you enjoy helping people, working with computers, and having a role where every day has a clear purpose?

LocaliQ/USA TODAY is looking for a Public Notice Coordinator to join our team in Green Bay. This is a great opportunity for someone looking to build or grow their experience in administration, customer service, data entry, and office operations.

You'll help customers and internal teams make sure important public and legal notices are processed accurately and published on time. You'll have a variety of responsibilities throughout the day, including working with customers, responding to emails and phone calls, entering information into computer systems, and keeping up with important deadlines.

No previous experience in public notices is required. If you have the right attitude, are comfortable learning new systems, and take pride in doing things correctly, we'll provide the training you need to succeed.

What You'll Do

• Process public notices and advertisements, making sure information is accurate and deadlines are met
• Work with customers and sales representatives to answer questions and coordinate notice placement
• Respond to emails and phone calls and provide friendly, professional customer service
• Enter and maintain information across multiple computer systems
• Review proofs, reports, and other information for accuracy
• Coordinate with internal teams to resolve questions or issues
• Keep track of deadlines and changing priorities throughout the day
• Maintain organized and accurate records
• Learn our systems, processes, and requirements through hands-on training

What We're Looking For

We're more interested in your reliability, attitude, and willingness to learn than having a specific background.

You could be a great fit if you:

• Pay close attention to details and like getting things right
• Are organized and able to manage multiple tasks and deadlines
• Communicate clearly and professionally with customers and coworkers
• Are comfortable using a computer and willing to learn new software
• Have a friendly, helpful approach to customer service
• Can work independently while also being part of a team
• Show up, follow through, and take ownership of your work

Previous experience in office administration, customer service, retail, banking, healthcare, hospitality, data entry, or a similar environment is helpful, but not required.

We'll train you on our systems and processes. Notary experience is not required , and we can assist with becoming a notary if needed.

Why Join Us?

This is an opportunity to join an established team, learn valuable administrative and customer service skills, and build experience that can grow with you.

You'll receive hands-on training and support from your team , with a consistent Monday–Friday schedule and no weekends required.

Our benefits include:

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

Ready to Join the Team?

If you're dependable, organized, comfortable working with people and computers, and looking for a steady Monday–Friday opportunity , we'd love to hear from you.

You don't need to have done this job before. Bring your work ethic and willingness to learn, and we'll teach you the rest.

The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with USA TODAY Co., Inc. Applicants who require such accommodation should contact USA TODAY Co., Inc.’s Recruitment Department at View email address on aiapply.co. Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.