Accounting Analyst

Accounting Analyst

We are seeking a detail-oriented, analytical, and Accounting Analyst to join our team. This role is responsible for setting up and maintaining pricing within internal systems based on negotiated pricing contracts, monitoring daily pricing and transaction activity, researching discrepancies, and supporting fuel accounting and reconciliation activities.

The ideal candidate is a strong analytical thinker who can interpret pricing contracts, translate written terms into formulas and system inputs, investigate issues beyond straightforward answers, and collaborate with multiple teams to identify and resolve problems.

The department is continuously evolving, so success in this position requires someone who can multitask, switch priorities easily, learn new processes, and adapt to changing business needs.

Key Responsibilities

• Set up pricing in internal systems based on contracts negotiated by another team.
• Read, interpret, and understand pricing contracts and translate contractual terms into system pricing requirements.
• Use algebra, variables, formulas, and pricing methodologies to convert written contract details into accurate system calculations.
• Establish initial pricing setups, typically for annual contract periods beginning around November.
• Maintain and update pricing throughout the life of the applicable contracts.
• Research pricing requirements when contractual information is incomplete or unavailable and collaborate with other teams to establish appropriate pricing.
• Develop an understanding of supplier pricing structures and apply that knowledge to various pricing arrangements and offsets.
• Support pricing translations for dealers, franchise locations, and other applicable sites.
• Process pricing data received through external feeds, including DTN, and ensure information is accurately reflected in the appropriate systems.

System Monitoring & Data Integrity

• Monitor the performance of systems to ensure feeds, interfaces, and processes are operating as scheduled and expected.
• Maintain data integrity within pricing and accounting systems.
• Review daily control reports to ensure transactions are processed accurately and on time.
• Identify, research, and resolve processing errors within established procedures and departmental standards.
• Monitor pricing and transaction activity to identify unusual results, discrepancies, or potential system issues.
• Work proactively to identify problems rather than simply processing exceptions as they arise.

Pricing Analysis & Problem Resolution

• Monitor pricing by comparing system calculations against invoices, contracts, supplier information, and other relevant data.
• Investigate pricing discrepancies and determine the underlying cause.
• Research situations where pricing does not align with contractual terms or expected results.
• Partner with internal departments, field personnel, vendors, and other stakeholders to resolve issues.
• Exercise sound analytical judgment when determining the appropriate resolution to complex or non-routine issues.
• Identify patterns and recurring issues and communicate potential process improvements.

Accounting & Reconciliation

• Perform accounting and reconciliation activities, including accounts payable reconciliations.
• Reconcile invoices and investigate discrepancies between invoices, system data, and expected pricing.
• Research invoice discrepancies and communicate with vendors and internal departments to resolve issues.
• Reconcile draft payments and ensure transactions are accurately reflected in the appropriate systems.
• Process transactions and corrections as needed.
• Identify, research, and resolve daily discrepancies related to assigned areas of responsibility.
• Support accurate and timely completion of accounting and reconciliation activities.

Reporting & Analysis

• Prepare reports by collecting, formatting, analyzing, and summarizing relevant information.
• Analyze pricing, transaction, invoice, and reconciliation data to identify discrepancies and trends.
• Provide information and analysis to support operational and accounting decisions.
• Assist with the development and improvement of policies, procedures, and processes.

Collaboration & Team Support

• Work closely with multiple internal departments and field personnel to resolve sales, delivery, inventory, pricing, and accounting matters.
• Communicate clearly and professionally with stakeholders through email and other business communications.
• Provide training, coverage, and assistance to other Fuel Accounting team members.
• Contribute to a collaborative, team-focused environment.
• Take on additional responsibilities and projects as business needs evolve.

Qualifications

• 2+ years of accounting experience , ideally with experience in accounts receivable, billing, accounting operations, financial analysis, or data analysis.
• Strong analytical and problem-solving skills with the ability to think beyond straightforward answers.
• Ability to read, interpret, and understand pricing contracts and translate written requirements into formulas, calculations, and system inputs.
• Strong Microsoft Excel skills and comfort working with large or complex data sets.
• Excellent attention to detail and a high degree of accuracy.
• Strong written communication skills, particularly the ability to communicate clearly and professionally through email.
• Ability to investigate discrepancies, identify root causes, and develop practical solutions.
• Strong organizational and time-management skills.
• Ability to multitask and shift priorities effectively in a continually evolving environment.
• Comfortable working independently while also contributing to a team-oriented environment.
• Ability to learn complex pricing structures, systems, and business processes.