Executive Administrative Assistant

Executive Assistant The Executive Assistant & Project Manager is the operational and administrative engine of the Head of P&A's office. This role exists to ensure the Head of P&A is always organized, prepared, and protected from logistical friction — freeing them and the Chief of Staff (CoS) to focus on strategy and high-impact work. This is not a traditional EA role. You will own the scheduling, logistics, tracking, and administrative coordination that keeps the Head of P&A's office running with precision and reliability. You are the person who makes sure nothing falls through the cracks — and who flags the ones that might before anyone else notices. Success in this role requires exceptional organizational skill, meticulous attention to detail, a bias for action, and the ability to manage competing priorities with calm and efficiency. Where the CoS drives strategy, you drive the systems and processes that make execution possible. Location: preference for candidates located near our hub locations (MN/TX/MI/NY), but will consider remote candidates. As a hybrid employee you will go to the office 3 days a week. Must be based in the US. About the Role: In this opportunity, as Executive Assistant you will: Manage the Head of P&A's calendar with precision — prioritizing, protecting focus time, and proactively resolving conflicts. Coordinate all travel logistics, itineraries, and trip preparation, including pre-read assembly and post-trip follow-up tracking. Screen and triage incoming communications, flagging priority items to the Head of P&A and ensuring timely routing of requests. Prepare expense reports and manage administrative processes on behalf of the Head of P&A. Organize and coordinate internal and external meetings, including agenda preparation and logistics — ensuring the Head of P&A is set up for every engagement. Track and manage project timelines, deliverables, and action items across initiatives owned by the Head of P&A, ensuring nothing slips and status is always visible. Build and maintain project tracking systems that give the Head of P&A and CoS real-time visibility into progress, risks, and blockers. Coordinate logistics for cross-functional workstreams — connecting the right people, scheduling working sessions, and ensuring outputs are documented and distributed. Compile and format project status reports and stakeholder updates, gathering inputs for the Head of P&A's review before distribution. Monitor project and scheduling risks, flagging conflicts or blockers early so the Head of P&A and CoS can act before issues escalate. Maintain continuity in the Head of P&A's office during travel or high-demand periods — keeping schedules on track, communications triaged, and logistics running without interruption. Compile, format, and edit presentations, briefings, and correspondence as directed by the Head of P&A or CoS — never for direct distribution without approval. Maintain the Head of P&A's operational rhythm: managing weekly scheduling priorities, tracking follow-ups, logging action items from leadership meetings, and chasing completion. Act as the logistical point of contact between the Head of P&A's office and internal teams — coordinating requests, routing information, and keeping the CoS informed of anything requiring their attention. Own the logistical preparation for leadership and segment meetings — scheduling, agenda formatting, pre-read assembly, and distributing materials — so the Head of P&A and CoS can focus on the content. About You: You're a fit for the role or Executive Assistant if you have: 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders. 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives. Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment. Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism. Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues. Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload Ability to work under tight timelines and proven track record of achieving/exceeding expectations Preferred Skills: Bachelor's Degree Experience supporting global organizations What's in it For You? Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance. Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future. Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing. Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together. Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives. Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world. In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan. Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. About Us Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news. We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age,