Accounting Supervisor

Job Description

Job Title : Accounting Supervisor

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Reports To: Controller / Director of Accounting and Finance Position

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Summary

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The Accounting Supervisor oversees core accounting functions, with primary responsibility for commission accounting and reconciliations, while supporting month-end close and daily accounting operations. This hands-on role requires an adaptable mindset, strong analytical skills, attention to detail, and the ability to lead staff, improve processes, and operate effectively in a high volume, lean environment. The position offers opportunities to assume broader responsibilities over time.

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Key Responsibilities

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Commission Revenue Accounting

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• Oversee accurate accrual, invoicing, reconciliation, collection, and application of commission revenue

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• Prepare and review reconciliations of vendor statements, deductions, chargebacks, and internal commission records

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• Investigate and resolve commission discrepancies, including deductions, chargebacks, and trade promotion activity

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• Partner with sales and operations to resolve discrepancies and maintain accurate commission records and payments

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• Communicate with vendors to resolve payment issues and discrepancies and support timely, accurate commission collections

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• Supervise, train, and review the work of staff responsible for commission-related activities

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Core Accounting (Close, Accounts Receivable, Accounts Payable)

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• Support full-cycle accounting activities, including journal entries, accruals, estimates, account reconciliations, and month- and year-end close

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• Ensure compliance with GAAP and internal accounting policies

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• Maintain effective internal controls and complete accounting activities in accordance with established policies and deadlines

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• Prepare and review bank and balance sheet account reconciliations, ensuring timely resolution of outstanding items

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• Help oversee accounts receivable and accounts payable processes, including workflow, accuracy, and issue resolution

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• Monitor collections and follow up on outstanding balances

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• Ensure timely payment of vendor invoices and employee expenses, accurate coding, and appropriate supporting documentation

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• Assist with preparing supporting schedules and information for tax, regulatory, and business filings

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• Coordinate with the external CPA firm on tax filings, year-end matters, and requested supporting documentation

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Other Duties

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 Assign work, review deliverables, coach staff, and support performance and professional development

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 Document, standardize, and improve accounting processes to increase accuracy, efficiency, and scalability

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 Assist with benefits administration

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 Support budgeting, forecasting, and profitability analysis, as needed

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 Prepare ad hoc reports and analyses and perform other accounting and administrative duties as assigned

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Qualifications

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Required

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• Bachelor’s degree in Accounting or Finance, or equivalent experience, plus at least 5 years of progressive accounting experience, preferably in food brokerage, wholesale, or distribution

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• Strong knowledge of GAAP and hands-on experience with month-end close, journal entries, and account reconciliations

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• Experience supervising, training, and reviewing the work of accounting staA

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• Proficiency in Microsoft Office, particularly Excel, including pivot tables, VLOOKUP/XLOOKUP, basic formulas, and reconciliations

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• Experience with accounting software such as QuickBooks, NetSuite, or a comparable system

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Preferred

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• Experience working in a small, lean business environment

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• Accounting experience in the food brokerage, wholesale, distribution, or a related industry

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• Experience with commission accounting, including deductions, chargebacks, and trade promotion spending

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• CPA license Personal Attributes

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• Ability to prioritize competing demands, meet deadlines, and work independently

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• Comfort managing multiple responsibilities in a hands-on environment

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• Strong analytical and problem-solving skills

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• Strong organizational and communication skills

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• High attention to detail and accuracy with a practical, solutions-oriented mindset

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• Proactive, adaptable, and committed to continuous process improvement

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• Collaborative, hands-on, and willing to support the team as business needs evolve