Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide day-to-day support for a product-focused team in California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping projects organized, communicating with multiple partners, and ensuring materials are accurate and well prepared. The role combines administrative coordination, document review, vendor communication, and hands-on support for product-related tasks in a fast-paced onsite environment.

Responsibilities:
• Review packaging copy, instruction materials, and sales support documents to verify consistency, clarity, and accuracy before release.
• Organize and maintain both electronic and hard-copy records so project files, samples, and supporting documents remain easy to access.
• Correspond with suppliers about purchase activity, sample requests, delivery updates, and expected timelines.
• Serve as a coordination point between internal departments and outside manufacturing or vendor partners to keep work moving forward.
• Assist with product evaluations, basic quality checks, and research on competing items and market trends.
• Handle routine administrative work such as data entry, document preparation, inbound call support, and general office assistance.
• Support shipping-related tasks, including preparing, measuring, weighing, and moving packages of up to 25 pounds.
• Contribute to special assignments and research projects as business needs evolve.• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong written and verbal communication skills with the ability to interact professionally across different audiences.
• Demonstrated ability to stay highly organized and manage detailed information accurately.
• Capacity to learn new processes quickly and apply instructions with minimal supervision.
• Solid note-taking, comprehension, and recordkeeping skills.
• Collaborative approach with strong interpersonal skills and a team-oriented mindset.
• Effective time management skills with the ability to prioritize deadlines in a busy environment.
• Ability to handle sensitive information with professionalism and discretion.