Business Coordinator, Emergency Medical Group (Hybrid)

Administrative Support

Minimum Qualifications:

Associates degree or equivalent and 2 years of office related experience.

Job Description:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

Department Marketing Statement

Seeking a strong candidate to provide administrative support to eight current Emergency Medicine faculty, managing the clerkship duties which includes over 200 students with thirteen blocks, and will also serve as a backup for the Assistant to the Chair. In addition, the position will support additional faculty and residents as they are hired. Our mission is to: Improve health for the people of Texas and around the world by offering innovative education and training, pursuing cutting–edge research, and providing the highest quality patient care in a compassionate manner.

Job Duties:

• Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.
• Assists in the development of Process budget.
• Monitors current status of the Process budget including income and expenditures.
• Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.
• Identifies variances in expenditures and reports to customers as appropriate.
• Coordinates the process' accounts receivable and posting revenues.
• Maintains detailed reports and records of accounting data.
• Assists in the preparation of detailed financial, statistical, and annual reports.
• Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.
• Assists in conducting cost studies regarding the process' charge structure/billing system.
• Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.
• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
• Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.
• Provides administrative support for the Faculty of the Department of Emergency Medicine.
• Assists with coordinating Medical Student, PA/NP student, EMT/Paramedic and Resident rotations, evaluations and activities as needed.
• Analyzes and standardizes procedures for improved efficiencies.
• Prioritizes daily work assignments.
• Contributes ideas and suggestions for improvements to the process.
• Supports and assists in the cross training of team members.
• Good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Performs additional duties as assigned by the Department of Emergency Medicine Administration or the Chairman of the Department of Emergency Medicine.
• Willing to learn new skills to assist with the development of the Department of Emergency Medicine.
• All other duties as assigned.

Salary Range: $44,000 - $55,000; Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.