Administrative Assistant 2
MILLENNIUMSOFT
Roles & Responsibilities
- Coordinate and facilitate vendor visits and maintenance schedules.
- Monitor and convert work requests into work orders in CMMS systems.
- Update and maintain asset management databases and vendor documentation records.
- Prepare reports, spreadsheets, and presentations for leadership review.
- Draft communications and coordinate with vendors, subcontractors, and internal teams.
- Maintain accurate records and documentation in compliance with company policies.
- Support technicians with asset tracking and movement activities.
- Handle multiple administrative tasks while maintaining confidentiality.
- Assist with additional departmental projects and operational support tasks.
- Minimum 3 years of recent administrative experience supporting senior management or operations teams.
- Experience working in fast-paced environments with shifting priorities.
- Experience handling confidential and sensitive information professionally.
- Experience using CMMS platforms such as Maximo, BMRAM, or similar systems preferred.
- Administrative Support
- Vendor Coordination
- CMMS Management
- Asset Documentation
- Microsoft Excel
- Microsoft Office Suite
- Data Management
- Communication Skills
- Time Management
- Multi-tasking
- Organizational Skills
- Attention to Detail
- Presentation Preparation
- Confidential Information Handling
- High School Diploma, GED, or equivalent required.
- Associate degree preferred.
- Strong written and verbal communication skills.
- Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook.
- Ability to work independently and manage multiple priorities efficiently.
- Strong organizational and problem-solving abilities.
Vacancy posted 4 days ago
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