Finance Coordinator

Job Description

Job Description:\n\nThe Finance Coordinator at Patria Church supports the financial operations of the organization across all campuses and departments. This role provides accounting oversight, budget administration, financial reporting support, compliance coordination, purchasing administration, and operational finance leadership. The Finance Coordinator serves as a strategic partner to campuses and departmental leaders by supporting budget development, expenditure management, financial planning, reporting analysis, and organizational stewardship initiatives. The position assists in maintaining financial systems, strengthening internal controls, coordinating audit preparation, supporting banking activities, and ensuring compliance with established financial policies and procedures. The Finance Coordinator collaborates closely with the Finance Manager in overseeing day-to-day finance operations while developing a comprehensive understanding of organizational accounting, budgeting, reporting, compliance, and financial management functions. The role contributes to accurate financial records, informed decision-making, operational consistency, and responsible stewardship of organizational resources. The Finance Coordinator helps ensure all campuses, departments, and ministry leaders receive timely financial guidance, reporting support, and budget accountability throughout the organization. The position requires strong financial acumen, analytical thinking, attention to detail, initiative, sound judgment, and the ability to manage multiple priorities in a growing organizational environment. Behind every ministry initiative is a financial decision that supports the mission of the church. Through faithful stewardship, thoughtful analysis, operational excellence, and consistent support. This role helps fulfill Patria Church's vision: "For this reason I kneel before the Father, from whom every family in heaven and on earth derives its name." Ephesians 3:14-15. Every position supports the mission to Seek the Lost, Teach the Found, and Send the Disciples. The Finance Coordinator reports directly to the Finance Manager while supporting financial operations, campus partnerships, and organizational growth initiatives throughout Patria Church. Essential Expectations Models the spirit of Patria Church’s guiding scripture, Ephesians 3:14-15, by building a church community that strengthens families. Fulfill the four pillars of Patria Church. Christ (Mission, Christ-Centered Driven, Community (Diversity, Kingdom Driven), Character (Leadership, Discipleship Driven), Commitment (Family Driven) church.Embraces and executes Neighborhood Groups philosophy of ministry, discipleship, and connection across campuses Embrace and execute a Neighborhood Groups philosophy of ministry, fostering community, discipleship, and connection across families and campuses.Fully embraces and acts in accordance with the mission of Patria Church to Seek the Lost, Teach the Found, and Send the Disciples.Essential Duties and ResponsibilitiesFinancial Operations and Accounting AdministrationSupport daily accounting operations and financial administration activities across the organization.Prepare and review account reconciliations, journal entries, supporting schedules, and financial documentation.Assist with month-end, quarter-end, and year-end financial close processes.Maintain accurate general ledger records and support financial documentation.Monitor accounts payable, vendor payments, reimbursements, and purchasing transactions.Assist with accounts receivable activities, invoicing processes, cash & check management along with revenue tracking.Support payroll administration, payroll reconciliations, and payroll-related financial reporting.Maintain fixed asset records and supporting depreciation schedules.Coordinate banking activities, deposits, account administration, and cash control procedures.Review financial transactions for accuracy, appropriate coding, approvals, and policy compliance.Maintain organized financial records in accordance with organizational standards and retention requirements.Assist with sales tax reporting, regulatory filings, and financial compliance documentation.Support financial audits through preparation of schedules, documentation, reconciliations, and supporting records.Maintain compliance with organizational policies, accounting standards, and regulatory requirements.Support implementation and maintenance of financial systems, software platforms, and reporting tools.Budget Administration and Campus Financial Partnership:Support daily accounting operations and financial administration activities across the organization. Partners with campuses and departmental leaders to support budget planning and financial stewardship.Assist with annual budget development, preparation, and consolidation processes.Monitor budget performance and expenditure activity throughout the fiscal year.Review departmental spending trends and identify variances requiring follow-up or analysis.Prepare budget-to-actual reports and financial summaries for ministry and operational leaders.Support campuses with financial planning, purchasing processes, reimbursement requests, and expenditure management.Provide guidance regarding approved financial procedures, purchasing standards, and budget expectations.Assist ministry leaders with financial questions, budget requests, and reporting needs.Coordinate financial onboarding activities for new campuses, departments, ministries, and organizational initiatives.Support church-wide initiatives, organizational growth projects, and special assignments as directed.Track organizational commitments, purchase requests, and budget allocations.Support responsible stewardship through proactive communication and financial accountability.Maintain confidentiality of financial information, employee compensation data, and organizational records.Financial Reporting and AnalysisPrepare recurring financial reports, dashboards, and management reporting packages.Compile financial information supporting executive leadership decision-making.Assist with forecasting activities and long-range financial planning initiatives.Analyze budget performance, spending trends, and operational financial results.Coordinate with vendors, technology providers, and internal departments regarding financial systems and processes.Develop reports and supporting schedules requested by leadership, auditors, and external partners.Identify trends, inconsistencies, and opportunities for improved financial performance.Assist with special financial projects, operational reviews, and organizational initiatives.Demonstrate ownership, initiative, and accountability in assigned responsibilities.Serve as a dependable operational partner capable of supporting essential finance functions when needed.ConfidentialityRepresent Patria Church, the Finance and Facilities Operations team with professionalism, sound judgment, and integrity in all interactions.Maintain confidentiality of financial decisions, discussions, reports, strategic plans, and information that directly impacts Patria Church, its campuses, staff, and congregation.Demonstrate discretion in handling sensitive situations while protecting the trust, reputation, and operational integrity of Patria Church and its leadership.Character Demonstrates humility, integrity, accountability, and a Christ-centered attitude. Remains teachable, treats others with respect, and represents Patria Church with professionalism and consistency. Competency Performs responsibilities with excellence through effective communication, organization, sound judgment, and follow-through. Demonstrates initiative, adaptability, and stewardship in assigned responsibilities.Convictions Supports and upholds Patria Church's mission, vision, values, Statement of Faith, and organizational culture. Promotes unity and reflects the four pillars of Christ, Community, Character, and Commitment in daily interactions and ministry. All team members are expected to complete required training, follow departmental procedures, and apply provided resources effectively. Individuals are expected to show initiative in learning, adapting, and contributing to the ongoing improvement of ministry systems and practices. Additional duties may be assigned by Executive Leadership to meet organizational, operational, or ministry needs.General RequirementsSuccessfully completes all required background checks and pre-employment screenings.Demonstrates reliability, punctuality, and consistent attendance.Reads, writes, spells, and communicates clearly in English.Demonstrates basic computer skills and the ability to use communication and scheduling systems required for daily operationsCompletes all required onboarding, safety, and role-specific training within established timeframes, including security, compliance, emergency procedures, and California Mandated Reporter Training within the first 90 days of employment.Valid driver's license with an acceptable driving record. If travel is required to perform the essential functions of the position.Communicates clearly and respectfully with staff, volunteers, and supervisors.Adapts well to changing priorities, event schedules, and ministry needs.Works well under limited supervision, showing initiative and follow-through.Maintains confidentiality, discretion, and integrity in all responsibilities.Represents Patria Church’s mission and values through professionalism, teamwork, and Christlike conduct.Physical RequirementsReasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. The individual must be able to work independently, communicate effectively, and lift up to 25–50 lbs. (with or without assistance). This position may also require extended periods of sitting, standing, walking, and hand-eye coordination for keyboard data entry and viewing information on a computer monitor. External and internal applicants, as well as current employees who are or become disabled as defined under the Americans with Disabilities Act (ADA), must be able to perform the essential job functions either unaided or with the assistance of a reasonable accommodation, as determined on a case-by-case basis.Organizational and Spiritual AlignmentDemonstrate full alignment with Patria Church's Statement of Faith as outlined in the Employee Handbook and on Patria Church's official website. Statement of Beliefs is defined as Patria Church's core biblical beliefs, theological convictions, and doctrinal positions.Uphold and comply with Patria Church's Christian Code of Conduct as a condition of employment. Christian Code of Conduct is defined as the character, behavior, and lifestyle expectations of those serving and employed by Patria Church.Pastors to attend all regularly scheduled Sunday and Wednesday church services, mandatory meetings, and designated church events. This includes serving at Good Friday, Easter, and Christmas services as well as the annual volunteer appreciation event.Support Staff to attend all required meetings, ministry events, and designated churchwide services. This includes serving at Good Friday, Easter, and Christmas services as well as the annual volunteer appreciation event.Participate in the life of Patria Church through Worship Services, Serving, Neighborhood Groups, Discipleship Sprints, and churchwide activities.Demonstrate commitment to biblical stewardship through the practice of tithing and generosity in alignment with Patria Church's beliefs and teachings.Ability to interpret and adhere to Patria Church’s policies, procedures, and employee handbook.Qualifications EducationBachelor's degree in Accounting, Finance, Business Administration, or a closely related field preferred. Equivalent combination of education and relevant experience may be considered in lieu of the preferred degree requirement.ExperienceMinimum of three (3) years of progressively responsible experience in accounting, finance, bookkeeping, or financial administration. Demonstrated experience supporting financial reporting, account reconciliations, budgeting, and month-end close processes preferred. Experience in nonprofit, church, educational, or other multi-department financial operations preferred. Experience coordinating cross-functional projects, strategic initiatives, and organizational priorities.Proven experience using accounting software, payroll systems, banking platforms, and financial reporting systems. Background in budget administration, purchasing, expense reconciliation, or financial tracking.Experience supporting audits, compliance reviews, and financial reporting requirements preferred. Job SkillsSkilled in preparing financial reports, reconciliations, schedules, and supporting documentation.Proficient in Microsoft Excel, accounting software, financial management systems, and reporting platforms. Strong analytical and problem-solving skills with the ability to identify discrepancies and recommend corrective action. Demonstrated skill in document management, e-signature, and presentation software.Proficient in processing expense reports, financial administration software, and purchasing documentation.Excellent organizational and time-management skills with the ability to manage multiple priorities and meet deadlines. Advanced proficiency in records management and organizational documentation.Effective written and verbal communication skills for presenting financial information to leadership, staff, and ministry departments. KnowledgeKnowledge of Generally Accepted Accounting Principles (GAAP), financial reporting standards, and internal control practices.Knowledge of budgeting principles, expense management, and financial analysis techniques.Understanding of accounts payable, accounts receivable, general ledger maintenance, and financial recordkeeping.Knowledge of financial policies, regulatory compliance requirements, and sound fiscal management practices.AbilitiesManage, organize large volumes of financial data while maintaining accuracy and completeness. Exercising judgment to identify opportunities for process improvements and implement efficient financial and administrative practices. Maintaining confidentiality. Successfully able to maintain strict confidentiality and exercise sound judgment when handling sensitive executive, personnel, financial, and organizational information. Building relationships. Capable of building collaborative working relationships across departments and campuses.Communicating effectively. Able to communicate professionally with individuals at all organizational levels.Work independently while collaborating effectively with cross-functional teams. Adapting to change. Ability to adapt to changing priorities, operational demands, and executive requests.Capable of reviewing and reconciling corporate credit card transactions while ensuring co