Commercial Construction Project Coordinator

We are looking for a Commercial Construction Project Coordinator who take pride in their work, communicate respectfully, and value being part of a team. The right candidate is dependable, organized, and approaches their responsibilities with care and professionalism. We value people who are willing to learn, contribute positively to the workplace, and support their coworkers in a collaborative environment.

Key Responsibilities

The responsibilities listed in this job description represent the primary duties of the position and are not intended to be an exhaustive list. Responsibilities may change at any time, with or without notice, based on business needs. Employees may be required to perform additional duties or responsibilities as assigned, provided such duties are lawful and related to business operations.
• Support Project Managers throughout the full project lifecycle , including subcontractor buyout, scope review, contract development, and documentation tracking
• Prepare, issue, and manage subcontractor purchase orders , ensuring accuracy, scope alignment, and contract compliance
• Coordinate pre-construction, owner-architect-contractor (OAC), and internal project meetings , including agenda preparation and detailed meeting minutes
• Organize and maintain all project documentation , including correspondence, drawings, specifications, change management records, and project files using structured systems
• Maintain two-week look-ahead schedules based on Superintendent input, project milestones, and field conditions
• Ensure projects are fully and properly set up in Procore , including current drawings, specifications, schedules, permits, and required documentation
• Create and update project schedules using Microsoft Project or comparable scheduling tools
• Review and process subcontractor and supplier submittals for completeness and compliance, routing efficiently through Procore
• Draft and track RFIs , coordinating with project stakeholders to minimize delays and support timely decision-making
• Prepare Potential Change Orders (PCOs) and formal Change Orders (COs) for owners, architects, and subcontractors, ensuring accurate documentation and approvals
• Coordinate closely with Field Operations , Project Managers, and Superintendents to ensure labor, materials, and resources are properly aligned
• Perform regular jobsite visits to monitor progress, identify potential issues, and support project delivery
• Support safety compliance efforts , including participation in jobsite safety inspections and adherence to safety standards
• Assist with quality control activities , ensuring work meets contract requirements, project specifications, and quality expectations
• Respond promptly and professionally to stakeholder questions, concerns, and issues , supporting positive client and vendor relationships
• Continuously build construction and industry knowledge through internal training, professional development, and active project involvement

Preferred Experience
• Bachelor's degree in construction management, Building Science, Engineering, or a related field (or equivalent experience)
• 5+ years of experience supporting commercial construction projects , preferably within a general contracting or construction management environment
• Solid understanding of commercial construction processes , sequencing, documentation, and industry standards
• Working knowledge of safety practices and regulations applicable to commercial construction projects
• Experience using construction project management software , including Procore , Microsoft Project , and/or Primavera P6
• Strong written and verbal communication skills , able to interact effectively with clients, architects, subcontractors, and internal teams
• Highly organized, detail-oriented, and process-driven , with the ability to manage multiple priorities and deadlines
• Self-motivated and adaptable , comfortable working in a fast-paced, deadline-driven project environment
• Collaborative team player , capable of supporting leadership, coordinating tasks, and resolving issues professionally
• Sound judgment and decision-making skills , with a commitment to quality, accountability, and continuous improvement