Construction Office Manager / Project Coordinator

Job Description Job Description Job Overview We are seeking a detail-oriented Construction Project Coordinator to support both client-facing and administrative aspects of residential construction projects from inception to completion. This is a key role within the company that involves working closely with high-end clients and interior designers as well as behind the scenes with our project managers, subcontractors and vendors to keep projects organized and running smoothly. Seamless information flow and accurate communication of project details will be a primary responsibility. Assisting in the ongoing coordination of each project's plans, permitting and inspection scheduling will also be part of the position. Daily responsibilities will also include front side Office Management typical of a construction company. This position requires someone who is comfortable interacting with clients and designers, coordinating details for multiple construction projects while also handling the daily office administration of the company. Duties Serve as a primary point of contact for client communication, assist clients with material and finish selections as needed, including colors and design coordination. Source and obtain material pricing and product specifications for client selections. Coordinate client selections with project managers, subcontractors, and vendors to ensure accuracy and timely execution. Assist with the coordination and updating of design drawings during construction. Coordinate and assist with project permitting, including tracking approvals and scheduling inspections. Monitor and manage subcontractor compliance, including Certificates of Insurance, Notices to Owner, and Releases of Lien. Distribute for approval and track all vendor and subcontractor invoices through payment. Oversee daily office operations and administration to ensure efficiency and organization. Preferred Qualifications 2 years of administrative experience in residential construction . Highly organized with the ability to coordinate and communicate the client's selections and details for multiple construction projects to all subcontractors, superintendents and project managers. Strong communication skills with a professional, client-facing demeanor. Proficiency in Microsoft Word and Excel (tracking, budgets, basic formulas) Should be able to read and understand basic architectural drawings and dimensions. Working knowledge of construction documentation (invoices, change orders, permits, etc.). Experience managing subcontractor compliance (COIs, Notices to Owner, lien releases). Helpful to the Position Experience in high-end or custom residential construction Experience assisting with client selections and interior design coordination. Familiarity with permitting and inspections in South Florida Basic understanding of job costing or bookkeeping. Bonus Skills Experience with Quicken, Pro-source, Buildertrend or similar software. Experience supporting marketing or social media efforts Familiarity with the equestrian industry, properties or projects. Summary This position is perfect for the ultimate multi-tasker who hates the monotony of being stuck day after day in the same repetitious job. It's for someone that enjoys dealing with all types of people, the challenge of taking on vastly different responsibilities and solving unique problems on-the-fly in such a way that they become an invaluable part of their team. Company Description We are a well-established mid-sized construction company that is focused on the northern Palm Beach County market. We build high end residential projects and specialize in design-build of all types of equestrian projects. Our clients literally come from all over the world, and some are very well known to the public. They are generally high wealth individuals that are looking for exceptional workmanship, professionalism and discretion from their builder. Our reputation for providing all three is the key to our success.