Office Manager & Accounting Lighting Sales Agency

Job Description We are looking for a detail-oriented Office Manager & Accounting professional to own our day-to-day business operations. You'll split your time between the money side — collections follow-up, payment application, monthly close support, working directly with ownership and our CPA firm — and the office side: samples, vendors, supplies, and the events that keep our team connected. Our automated finance pipelines handle the categorizing, matching, and report generation; we need your judgment and follow-through to keep things buttoned up tight. Key Responsibilities Accounting & Commissions Work the commissions receivable queue: send manufacturer commission statements, follow up on overdue payments, request remittance detail, and log resolutions Apply manufacturer payments against invoices in our sales system (OASIS) and keep records closed out accurately Support the month-end close: reconciliation checklists, exception review, and flagging anything that doesn't tie Keep receipt and expense compliance on track across our corporate card program Assist ownership and our CPA firm with year-end tax package items, 1099s, and document collection Office & Administration Own the product sample library: check-in/check-out, tracking, returns to manufacturers, and keeping the showroom presentable Manage office vendors — repairs, maintenance, cleaning, and service contracts — from scheduling through invoice Keep the office stocked: kitchen, snacks, supplies, and the small things that keep a team happy Help plan and execute company events, trainings, and manufacturer visits Qualifications 3+ years in office management, bookkeeping, or administrative operations roles wearing more than one hat Comfortable with numbers: payment application, reconciliations, and reading an aging report without flinching Politely relentless — you follow up until it's resolved, and people still like getting your emails Organized to a fault: inventory, calendars, vendor files, and follow-through Proficiency in Excel and QuickBooks (or similar); comfort working alongside automated/AI-assisted tools Hybrid Work Environment High school diploma or equivalent required; Associate's or Bachelor's degree preferred #J-18808-Ljbffr LIteSource