Office Coordinator

Office Coordinator

Required Skills & Experience- 2-5+ year of experience of administrative or office assistant work

• MS and Excel experience
• Strong communication, customer services, and organizational skills
• Able to work fully onsite 5 days a week
• Nice to Have Skills & Experience- SAP experience
• Bachelor's degree

Job Description Insight Global's client is an international manufacturing company. They have many locations across the US and are looking for an Office Coordinator to help support their Pittsburgh, PA location. This position starts off as a contract but they are looking for someone they can potentially convert permanently. The office is about 60 people and the Office Coordinator would have support from another team member and HR. This role is expected to be onsite 5 days a week.

Responsibilities for this role include:

• Greet and welcome guests
• Ensure office is tidy and presentable with all necessary stationery and material (for office and kitchen)
• Coordinate with team members on ordering new supplies, snacks, refreshments, etc.
• Receive sort and distribute daily mail / deliveries
• Administration of entry and visitor cards
• Organizing on-site meetings, catering for participants
• Answering phone calls and directing them to the appropriate team members
• Handling facility related incidents and requests created by colleagues
• Report any facility malfunctioning or need for maintenance (including kitchen, meeting rooms, Social Zone, etc.)
• Keep contacts with related vendors, like maintenance companies, catering service providers, landlord, etc.
• Request the necessary maintenance works