Office Administrator

Administrative Assistant

ATA provides a wide array of accounting, auditing, tax, and advisory services for clients ranging from small family-owned businesses to large corporations. Headquartered in Jackson, Tennessee, since 1940, ATA has over 300 employees across 18 locations throughout the Southeast.

About The Role

• Serve as the first point of contact, creating a welcoming and professional experience for clients and visitors
• Keep the office running smoothly by supporting daily administrative and operational needs
• Assist the team with document management, including scanning, organizing, and assembling client materials and tax returns
• Support basic accounting processes such as A/R, A/P, and payroll coordination
• Manage incoming and outgoing mail, shipments, and document distribution
• Maintain office organization, including supplies, shared spaces, and equipment
• Provide flexible support to team members, stepping in where needed to help meet deadlines

What You'll Do

• Welcome clients and create a positive, professional first impression
• Answer and route calls; respond to general questions
• Support day-to-day office operations and administrative needs
• Assist with basic accounting tasks (A/R, A/P, payroll support)
• Scan, organize, and assemble client documents and tax returns
• Manage incoming/outgoing mail and daily shipments (UPS/FedEx/USPS)
• Keep office supplies stocked and organized
• Help with copy, scan, and document preparation as needed
• Assist with deposits and petty cash (as applicable)

What You Bring

• 3+ years of administrative experience in a professional office
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization and attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Friendly, client-focused approach with strong communication skills
• Team-oriented with a willingness to jump in where needed

Why You'll Love Working Here

Competitive Compensation

• Pay Range: $35,000 to $40,000
• Final offer based on location, experience, skills, licensure, and business need

Comprehensive Benefits

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance
• HSA and FSA options
• 401(k) with employer match

Wellness & Time Off

• Yearly wellness bonus
• Flexible Time Off and Paid Holidays

Growth & Development

• Access to the LCVista learning platform
• Support for credentialing and licensure exams
• Personalized development resources and longevity awards

All job offers are contingent upon the completion of a satisfactory background check.

The listed salary range is not a guarantee of compensation. Final compensation will be determined based on factors such as relevant experience, education, skills, and internal equity.

Equal Opportunity Employer

ATA values diversity and is committed to equal opportunity in the workplace. Applicants who require a reasonable accommodation to complete the application or interview process should contact Human Resources by emailing View email address on click.appcast.io.