Legal Billing Specialist

Job Description

Job Description

A busy firm in the Livingston area is seeking a Legal Billing Specialist to join their growing firm. This Legal Billing Specialist will get the chance to join a growing team that loves promoting from within and offers a flexible working schedule. The ideal Legal Billing Specialist will have 3+ years of prior legal billing experience and has prior experience with systems such as Aderant, E3, etc. This Legal Billing Specialist role requires strong judgment, clear communication, and hands-on experience with legal billing systems and electronic invoicing platforms. Other responsibilities of this Legal Billing Specialist will include but not be limited to:

Legal Billing Specialist Responsibilities:

• Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate issue resolution, and responses to client billing questions.

• Partner with attorneys, secretaries, management, and accounting staff to ensure timely and accurate completion of monthly and annual billing targets.

• Process electronic invoices through client-specific e-billing platforms and monitor submissions to help reduce delays or rejections.

• Update billing rates within the system and create rate structures as needed to support client and matter requirements.

• Open new client and matter records in Elite 3E and maintain billing data to ensure records remain complete and accurate.

• Establish and maintain client matters in electronic billing systems, ensuring setup aligns with outside counsel guidelines and billing requirements.

• Produce recurring and ad hoc billing reports for internal review, tracking, and management decision-making.

• Assist with billing-related collection outreach through written follow-up and phone communication when needed.

• Coordinate with accounting on cash application questions, duplicate payment review, and the handling of funds held in trust.

• Record billing-related communications and supporting notes in the document management system to maintain clear documentation.

This Legal Billing Specialist position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Billing Specialist role, apply today!

• At least 3 years of experience in billing, with preference for experience in a legal or services environment.
• Working knowledge of legal billing processes, including invoice edits, write-downs, write-offs, transfers, and collections support.
• Hands-on experience with Elite 3E and familiarity with electronic billing platforms such as DataCert, Collaborati, Legal Solutions Suite, Bottomline, Litigation Advisor, or Tymetrix 360.
• Proficiency in Microsoft Excel and comfort preparing reports and working with billing data.
• Strong written and verbal communication skills with the ability to interact effectively with attorneys, staff, clients, and management.
• High level of organization and attention to detail, with the ability to manage multiple priorities efficiently.
• Ability to work independently while also contributing effectively within a team-oriented accounting or billing department.