Meeting Planner

The American College of Emergency Physicians (ACEP) is the national medical society representing emergency medicine. Through continuing education, research, public education, and advocacy, ACEP advances emergency care on behalf of its 41,000 emergency physician members, and the more than 150 million Americans they treat on an annual basis.

Located in Irving, Texas, we offer paid insurance plans (medical, dental, and vision), retirement, flextime, and more. This role is not open to fully remote applicants; only candidates in the DFW. Texas area will be considered. A hybrid schedule of both in-office work and work-from-home hours is available.

The Meeting Planner assists in organizing and implementing ACEPs educational meetings, conferences, and events. This role is essential in planning ACEPs annual conference (Scientific Assembly) as well as other educational meetings throughout the calendar year.

This roles responsibilities include (but are not limited to) creating sign orders, communicating with vendors, managing meeting spaces, assisting in hotel/accommodation logistics, creating systems for project tracking, creating promotional content, and preparing professional correspondence.

Our ideal candidate has

• A high school diploma or equivalent.
• A minimum of 3 years meetings or event experience including exhibits, project management, meeting deadlines, balancing multiple priorities, and working with outside vendors (travel agencies, hotels, catering, and other suppliers).
• Proficiency with Microsoft Office applications.
• Ability to travel as required for meetings.
• Ability to occasionally lift up to 50lbs.

Other desired qualifications include strong attention to detail, prior experience working with vendors, demonstrated ability to work independently, and experience working for medical meetings.

Please visit ACEPs career page for a full job description.

We are an E-Verify and equal opportunity employer who prizes diversity and inclusion. We offer a tobacco-free environment.

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