Marketing Admin II

Job Description

Job Description

Ardurra is seeking a detail-oriented Marketing Coordinator II to assist with a large-scale file organization and resume update project. This person will help transfer and standardize over 1,000 marketing resumes into new templates, rename files and folders based on updated naming conventions, and verify accuracy throughout the process.

Ardurra has been recognized as one of the fastest growing firms in the architecture, engineering, and environmental consulting industry. Ardurra prides itself on its reputation as an emerging leader in the engineering consulting business, and we understand that our reputation is wholly founded on the strength of the professionals that work hard every single day to serve our clients and our communities.  Ardurra was ranked #84 in ENR’s 2024 Top 500 Design Firms and has made Zweig Group’s prestigious Hot Firms and Best Firms to Work For lists each year since 2019! At Ardurra, we’re proud to be a people-first, growing engineering firm built on collaboration, trust, and a shared commitment to excellence. Even in temporary roles, our team members play a key part in shaping our brand and operations.

Primary Function

Work closely with the Marketing Data Lead to update and organize resume materials, ensuring all documents are accurate, consistent, and properly formatted. This role requires someone who thrives in a structured, detail-oriented environment with clear processes and documentation in place.

Primary Duties

• Consolidate resumes for each employee into one master resume.
• Update resumes using the new template.
• Manage about 1,500+ employee folders in production, with ongoing additions
• Rename files and folders based on a standardized structure.
• Verify accuracy of details (names, roles, credentials, project info, etc.).
• Follow written guidance and communicate questions or inconsistencies as needed.
• Remove terminated employee resume folders.
• Create new resume folders as needed for new hires following the folder structure.

Education and Experience Requirements

• Must have 2+ years of experience in Marketing or a Data Entry-related role.
• Proficiency with Microsoft Word, with specific knowledge of Paragraph Styles.
• Great communication skills, both verbal and written.
• Strong attention to detail, organization, and looking for ways to improve process and flow.

Why Ardurra?

While Ardurra offers competitive compensation and rich benefits programs, it is our culture that truly sets us apart from our peers. We nurture a family-like culture, striving to create a work environment that is enjoyable, challenging and rewarding but also fun. We are acutely focused on developing our staff, whether through our internal Ardurra Academy or through our industry-leading Leadership program. We have made a deliberate and focused commitment to nurture a people-centric culture where people are: valued as individuals; supported in their professional and career development with multiple, varied career paths; provided the tools and resources to be successful, engaged, and satisfied in their work; and positive benefits, time-off programs, and flexibility to help maintain a healthy balance between work and home.

NOTICE TO THIRD PARTY AGENCIES :

Ardurra does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agency Agreement, Ardurra will not consider or agree to payment of any referral compensation or recruiter fee. If a resume or candidate is submitted to any hiring manager without a previously signed agreement, Ardurra reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. These candidates will be considered property of Ardurra. We’re not currently looking to add any more agencies to our list of approved vendors, so please do not contact any of our managers or recruitment team with sales calls or details of your candidates.

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