Administrative Assistant/Faculty Assistant (HR Title: Administrative Assistant II)

Administrative Assistant/Faculty Asst

Hourly Range: $24.70 per hour

About SMU: SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities from teaching, learning and research to creativity, performance and athletic endeavor.

About the Position:

This role is an on-campus, in-person position. Perform a wide variety of administrative tasks for several faculty members at the law school, including clerical support, publication support and editing work, travel planning, meeting set up logistics, scheduling, processing reimbursements, exam support, and other duties; perform various other administrative tasks related to Dedman Law events and academic programming.

Essential Functions:

• Provides clerical support including keyboarding, composing and editing letters and other documents, copying, scanning, creating and maintaining filing systems, responding to emails, and disseminating information;
• Utilizes multiple technical applications including word processing, electronic calendar, email, and internet as needed by members of the faculty (including research on internet).
• Perform administrative tasks related to events for the Legal Analysis, Writing and Research Program, Alumni Relations, Marketing and Communications, various academic programs, and other Dedman Law offices (e.g., making name tags, yard signs, helping with table check-in, agenda, PowerPoints, etc.).
• Working with faculty and other staff, coordinates dissemination of and tracking of final exams, and provides information to students and faculty regarding final exams as directed.
• Edits faculty articles for submission to various publications and otherwise prepares them for submission; mails reprints to faculty's list of colleagues.
• Arranges meetings and travel arrangements for conferences, seminars, symposiums and other events; coordinates travel reimbursement and other expense reimbursements.
• Assist SMU Law Review with anonymization of law review write-on competition packets.
• Covers time out of the office for other administrative assistants and provides overflow support to other administrative assistants as needed.
• Other duties, as assigned.

Qualifications

Education and Experience: High school diploma or equivalent is required. A minimum of one (1) year of office administration or support is required.

Knowledge, Skills and Abilities: Candidate must demonstrate ability to maintain paper and electronic files. Candidate with high-level competency with Microsoft Office Suite (Word, Excel, PowerPoint) is required. Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong proficiency in grammar and writing. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must possess the ability to maintain both paper and electronic files. Candidate must be able to work independently, anticipate potential issues, while also working under the supervision of multiple faculty members as well as the Assistant Dean for Administration. Physical and Environmental Demands: Sit for long periods of time

Deadline to Apply: June, 25 2026 To be considered for this position, applicants are required to submit: A resume; and A cover letter expressing why you are interested in the position and your relevant experience.

EEO Statement: SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Southern Methodist University