Administrative Assistant (Dallas, TX)

Paladin Consulting is currently hiring an Administrative Assistant to join our team working onsite at our client's office located in Dallas, TX.

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Job Title: Administrative Assistant
Work Location: Dallas, TX
Duration: 1 year contract with option to extend or hire

Job Description:
Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Responsibilities :

• Administrative & Business Support
  • Serve as a trusted administrative partner, supporting multiple executives and their teams as needed
  • Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.
• Calendar, Meetings & Communications
  • Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
  • Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
  • Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.
• Travel & Expenses
  • Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
  • Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.
• Compliance & Confidentiality
  • Handle highly confidential and sensitive client and business information with discretion and sound judgment.
  • Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.

Skills & Qualifications :

• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.
• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
• High degree of professionalism, integrity, and diplomacy.
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense platforms such as SAP Concur.

For more information or to view other opportunities, visit us at


Paladin Consulting is an EEOC employer.