Event Planner

Job Description

Job Description

Description:

Overview:

Best Version Media was founded in 2007 and now serves over 1,300 communities across the U.S. and Canada. We connect local businesses to customers with a suite of innovative print and digital solutions. Our print magazines, powered by our advertisers and readers, are tailored to the communities we serve by showcasing local families, nonprofits, events, and more. Our digital advertising works with our print campaigns to build brand awareness and help businesses expand their online reach with local customers. We also offer convenient tools to help businesses manage their online presence and enhance searchability.

Our vision is to unite the hearts and minds of communities – one person, one home, one business at a time. We value family, teamwork, and an open exchange of ideas as we strive to become the best versions of ourselves. Our award-winning culture has been recognized countless times by organizations like Fortune, Glassdoor, Great Place to Work, and more.

Job Summary:  

Are you a dynamic, detail-oriented professional passionate about creating seamless, high-impact events? We are seeking a proactive Event Planner to plan, coordinate, and execute our virtual and in-person sales events, leadership conferences, and corporate gatherings across the United States and Canada.

In this role, you will partner closely with Sales Leaders, Home Office executives, and external vendors to curate engaging experiences that energize our team and drive business success. If you excel at turning logistical details into memorable experiences, we would love to meet you!

Responsibilities:

• End-to-End Event Planning: Manage logistics, agendas, and production details for virtual gatherings, regional sales meetings, and national leadership conferences.
• Sourcing & Contract Negotiation: Research, source, and negotiate contracts for meeting venues, hotel room blocks, and third-party vendor services to ensure exceptional quality and cost efficiency.
• Budget Management: Partner with Finance and department leads to build, track, manage, and reconcile event budgets with precision.
• On-Site & Virtual Execution: Deliver active technical and logistical coordination for virtual events and provide hands-on, on-site event management across the country and at the Home Office.
• Stakeholder Communication: Serve as the primary point of contact for clear event logistics, itineraries, and instructions delivered to attendees, presenters, venue staff, and external partners.
• Cross-Functional Collaboration: Build strong collaborative relationships with executives, publishers, and internal teams while supporting strategic initiatives alongside the Training & Development Director.

Skills & Requirements:

• Demonstrated track record in event planning, logistics coordination, or hospitality management for both virtual and face-to-face formats.
• Experience assisting with budget formulation, expense tracking, and financial reconciliation.
• Exceptional written and verbal communication skills, with the polish to engage seamlessly with executives, hotel staff, and event attendees.
• Outstanding organizational capabilities with keen attention to detail and the ability to manage competing priorities.
• Ability to travel up to 6 times per year across the US and Canada, with flexibility for occasional evening and weekend hours during live event cycles.

• Prior experience planning corporate sales events or multi-day conference programs in a fast-paced environment.
• Proven success in securing favorable terms and maximizing budget value with major hotel chains and vendor networks.
• Deep familiarity with modern virtual event platforms, interactive meeting tools, and presentation software.
• A proactive, solution-oriented mindset that remains calm and resourceful when navigating live event logistics.