POLICE RECORDS TECHNICIAN

Job Posting

This recruitment is set to close on Tuesday, August 4, 2026. The eligibility list from this recruitment will be used to fill any current or future vacancies within 1 year of the established date. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process. This job posting may be closed at any time without notice.

Job Summary

Under supervision to perform specialized clerical and technical police record keeping work on an assigned shift; to greet the public and answer the telephone, providing information about Police Department functions and activities; to assist with the preparation of reports; and to perform related work as required.

Examples Of Duties

Performs specialized clerical and technical police recordkeeping work; uses a computer terminal to input and retrieve data; processes traffic warrants, fingerprint records, stolen, and abandoned vehicle records and a variety of crime reports; types a variety of information; sorts, indexes, routes, and makes copies of crime reports; assists persons at the complaint desk with information and forms concerning complaints, reports and records, registrations, and other matters; secures information from files and records for authorized personnel; checks records by use of computer terminal or teletype equipment, entering proper codes and handling output in accordance with established policies and procedures; prepares a variety of records such as fingerprint cards, warrant logs, and bail money reports and receipts; prepares correspondence, general reports, and other specialized reports, including statistical data; microfilms and copies materials; checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures; notifies officers of court appearances and cancellations; prepares summary reports on public safety Departmental activities and emergency responses; provides relief for switchboard operator; answers telephone inquiries; may assist with booking, searching, fingerprinting and transporting female suspects and prisoners.

Special Requirement

Possession of a National Crime Information Center certificate insuring knowledge of laws and rules concerning nationwide teletype system, or ability to obtain within six months of initial appointment.

Training and Experience: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Graduation from high school or G.E.D. is desirable, supplemented by office related course work.

Work Background: One year of experience in recordkeeping and general office work, preferably in a position requiring frequent public contact

Knowledge Of

• Basic functions, procedures, and policies of a Police Department.
• Basic laws and regulations governing the release of information from law enforcement agency records.
• Basic processing and maintenance of law enforcement reports and records.
• Operation and regulations of automated and teletype equipment.
• Modern office methods, equipment and procedures.
• Proper telephone techniques and procedures.
• Basic account record keeping.
• Correct English usage, spelling, grammar, and punctuation

Ability to:

• Compile, maintain, process, and prepare a variety of records and reports.
• Take complaints, gathering essential information for proper handling of the complaint.
• Maintain basic account records.
• Type at a rate of 45 words per minute from clear, legible copy.
• Learn to use automated equipment and applications software to input and retrieve data and information.
• Prepare routine correspondence.
• Read and write at the level required for successful job performance.
• Maintain good public relations with people contacted during work assignments.
• Establish and maintain cooperative working relationships.
• Communicate effectively orally and in writing.

Please Note: The City of Montebello is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies, and practices.