Administrative Assistant - Full Time Bascom Palmer Eye Institute (Miami, FL)

Administrative Assistant

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for an Administrative Assistant in Miami, Florida.

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary

Core Qualifications Education: High School Diploma or equivalent/relevant experience, certification or license Certification and Licensing: Refer to department description for applicable certification requirements Experience: Minimum 1 year of relevant experience required

Knowledge, Skills and Abilities:- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing prioritiesand work demands.- Teamwork: Ability to work collaboratively with others and contribute to a team environment.- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.