Administrative Assistant, Middle School Principal

Title: Administrative Assistant – Middle School Principal Reports To: Principal Takes Direction From: Principal / Assistant Principal Schedule/Calendar: 7.5 hours/day, 37.5 hours/week, 261 days/year Summary Performs secretarial functions using specialized knowledge of district and building policies, practices, and procedures. Supports the principal by maintaining confidential material and building records, accurately completing correspondence, and preparing budgetary requisitions. Essential Functions Observe all board policies and administrative regulations regarding attendance, confidentiality, and community relations. Communicate and schedule building use with Community Education. Maintain and compile monthly calendar of events, and monthly building use calendar. Provide information and assistance to teachers, students, assistant principals. Answer phones and schedule all appointments and conferences for the principal. Coordinate, collect, and process all materials for the opening and closing of each school year. Maintain master activities account book, petty cash account, and compile monthly reports. Prepare individual account reconciliation reports on a monthly basis for activity accounts. Distribute key and build access cards to staff. Assist principal with budget and prepare all purchase orders for approval by principal. Type, distribute and collect teacher assignment notifications, teacher chaperone lists and extra duty paperwork. Entry of activity dates and times for next school year’s calendar. Additional duties as assigned by supervisor. Education and/or Certification Required High School Diploma Experience Needed Two years' office experience (preferably in a school setting) Requisite Skills Interpersonal and communication skills Organizational skills Proficient word processing and typing skills Proficient database and spreadsheet skills Ability to multitask Self‑motivated Confidentiality Experience with general office equipment (fax, copier, telephone system) Accuracy ADA Compliance Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position. Physical Requirements Heavy work Very heavy work Sedentary : Involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. Light work : If arm and/or leg control requires exertion of forces greater than those for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. Medium work : The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects. Heavy work : The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. Very heavy work : The incumbent should be able to exert in excess of 100 lbs of force occasionally, in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects. #J-18808-Ljbffr North Penn School District