Accounting Specialist

Department: Accounting & Finance / Human Resources Reports To: Group Chief Financial Officer Geographic Scope: United States, Canada & Mexico Company Overview Our client is an established international manufacturing and industrial technology organization with operations in North America and Europe. The company provides advanced automation, machinery, and engineered solutions supporting industrial and manufacturing customers across multiple markets. The U.S. operation is based in Charlotte, North Carolina , and works closely with its international headquarters and other global operations. This is a multinational environment where employees have exposure to both U.S. and international teams. Position Overview The Accounting Specialist plays a key role in supporting the company's day-to-day financial operations, including accounts payable, vendor management, financial reconciliation, payroll administration, employee expenses, benefits administration, and financial reporting . This position requires someone who is highly organized, detail-oriented, comfortable handling confidential financial and employee information, and capable of managing a variety of accounting and administrative responsibilities. Key Responsibilities: Enter and verify vendor, service, and miscellaneous invoices in the ERP system, ensuring accuracy of amounts, payment terms, and approvals. Match invoices against purchase orders and delivery documentation and identify discrepancies requiring resolution. Prepare and process weekly and monthly check runs and electronic payments, including ACH and wire transfers. Maintain accurate vendor records, including contact information, W-9s, and banking details. Investigate and resolve duplicate payments, short payments, returned transactions, and other discrepancies. Respond to vendor payment inquiries and ensure compliance with internal accounting policies. Maintain accurate and organized financial records in accordance with company policies and regulatory requirements. Perform monthly reconciliations of bank accounts, credit cards, and accounts payable. Monitor daily banking activity and record ACH and wire transactions. Prepare reconciliation reports and supporting schedules for internal audits and financial reporting. Assist with general ledger entries and accruals and maintain appropriate supporting documentation. Payroll & Timekeeping Administration Collect and verify employee time records and ensure accuracy against employee schedules. Enter and confirm payroll information, including hours worked, PTO, holidays, bonuses, commissions, and deductions. Ensure new employees are accurately established within the payroll system, including tax information, compensation, and benefit deductions. Update employee information following salary changes, benefit elections, address changes, and other updates. Work with HR and management to resolve missed punches, payroll discrepancies, and policy exceptions. Employee Expenses & Records Review and process employee expense reports. Verify receipts, supporting documentation, budgets, and compliance with company policies. Apply appropriate accounting codes and route expenses through established approval workflows. Maintain organized employee records in both digital and physical formats. Assist employees in obtaining missing receipts, tax documents, benefit forms, and other required documentation. Benefits Administration & Employee Support Provide administrative support for employee benefit programs, including health insurance, 401(k), and PTO . Assist with benefit enrollments and employee changes. Respond to employee questions regarding payroll, pay statements, tax deductions, PTO, and benefits. Track PTO balances and ensure accurate accruals and deductions. Escalate more complex payroll or benefit matters to HR management or external providers when appropriate. Reporting & Process Improvement Assist with monthly and quarterly financial reporting, including AP aging, cash flow summaries, and expense tracking . Monitor invoice and payroll processing timelines. Identify opportunities to improve accounting and administrative processes. Maintain accurate documentation and a clean audit trail. Participate in finance and HR-related projects, including software implementations and policy updates. Qualifications Bachelor's degree or higher in Business Administration, Accounting, Finance, or a related discipline . 3+ years of accounting and financial controlling experience. Previous professional experience within a multinational company . Experience with ERP/accounting systems; Sage 100 or a similar platform is preferred. Understanding of U.S. accounting principles, particularly accounts payable, payroll, expense management, and compliance. Experience with payroll and timekeeping systems. Familiarity with ACH payments, wire transfers, banking transactions, and account reconciliations. Proficiency in Microsoft Excel , including formulas, tables, filters, and basic financial reporting. Comfortable working with Microsoft Office and Google Workspace. Strong document and records management skills. Strong attention to detail and accuracy Excellent time management and organizational skills Problem-solving abilities Strong communication and teamwork Adaptability and flexibility Integrity and confidentiality Service-oriented approach Ability to take ownership of responsibilities and work with minimal supervision #J-18808-Ljbffr Quanta US