Recruitment Coordinator (36-month assignment)

Recruitment Coordinator (36-month assignment)

Hays Enterprise Solutions manages and strategically develops a defined portfolio of global clients across all Hays service lines and geographies working at the C-suite level to increase market share, expand geographic reach, and deepen client loyalty. Our Outsource Services portfolio spans Managed Service Programs (MSP) and Recruitment Process Outsourcing (RPO), covering everything from product development and sales through delivery, supplier management, governance, compliance, and technology.

We are seeking a Recruiting Coordinator to support our RPO partnership with a leading renewable energy company for a 36-month assignment. In this role, you will be responsible for driving the interview and hiring process end to end scheduling a high volume of interviews, managing logistics, preparing offer letters, initiating and monitoring background checks, and supporting onboarding activities. You will be the operational backbone of the hiring process, ensuring every candidate and hiring manager has a smooth, professional experience from first interview through day one.

Your day is built around keeping hiring moving. You're the person who makes sure nothing falls through the cracks from the moment a candidate is ready to interview to the day they walk in the door.

Interview & Hiring Process Coordination

• Manage and drive the end-to-end interview process, ensuring timely progression of candidates at every stage
• Schedule a high volume of interviews across multiple time zones and stakeholder groups
• Coordinate all logistics virtual meeting links, onsite interview rooms, travel arrangements where applicable, and candidate communications
• Partner closely with recruiters and hiring managers to ensure alignment and smooth execution throughout each hiring stage

Offer & Pre-Employment Activities

• Draft, prepare, and distribute offer letters with a high degree of accuracy
• Initiate background checks and monitor progress to ensure timely completion
• Launch onboarding workflows and track completion of required documentation and tasks
• Serve as the primary point of contact for candidates during the pre-hire and onboarding phases

Operational & Administrative Support

• Maintain accurate candidate records and data integrity within the applicant tracking system (ATS)
• Support process improvements and documentation of recruiting workflows
• Assist with reporting, metrics, and dashboards as needed
• Contribute to special projects across the Talent Acquisition team employer branding, process optimization, or event coordination

Experience

• 13 years of experience in recruiting coordination, HR support, or administrative roles RPO experience preferred
• Bachelor's degree in human resources, Business Administration, or a related field; equivalent experience also considered
• Experience with an ATS (e.g., SuccessFactors, Workday, Greenhouse, iCIMS, Lever) preferred
• Familiarity with background check processes and onboarding systems is a plus

Technical & Functional Skills

• Highly organized with the ability to manage competing priorities and a high volume of moving parts simultaneously
• Strong communicator professional, clear, and confident with both candidates and senior stakeholders
• Solid understanding of professional communication and confidentiality standards
• Able to work quickly, accurately, and collaboratively as part of a distributed team
• Comfortable working fully remote with strong self-management and follow-through

What You'll Get in Return

• Hourly rate: $28.00/hour
• Fully remote schedule
• Competitively priced medical, vision, and dental plans
• 401(k) with guaranteed match and fast-paced vesting schedule

Hays is the world's leading recruitment expert. Last year we placed 80,000 people in permanent jobs and over 250,000 people in temporary roles globally. We challenge the status quo in our ways of working, our technology, and how we envision stronger, fairer, and more inclusive working environments for everyone.

Everyone is welcome here. We care deeply about diversity, equity, and inclusion. We encourage applicants from all groups, including women, indigenous people, visible or racial minorities, persons with disabilities, and anyone else who may belong to any group protected by federal, state, or local law. Our active Employee Resource Groups including the Pride Network, Black Excellence Network, WE Lead, and groups supporting Veterans, Neurodiverse individuals, South Asians, and Sustainability are available to you from day one.