Executive Assistant

Executive Assistant

Join a growing shared services organization! CPAM Global is a shared services organization providing centralized finance, accounting, HR, and operational support to multiple operating companies within project-based industries. Our focus is on consistency, accuracy, and scalable processes that support growth across our portfolio. We are expanding our Corporate team and are seeking a detail-oriented, motivated Executive Assistant to join our Corporate office in Warren, NJ. The ideal candidate will have experience supporting C-Suite executives.

Why CPAM Global? At CPAM Global, we offer a collaborative environment where employees can grow and gain exposure across multiple businesses:

• Shared Services Exposure: Gain hands-on experience supporting multiple operating companies and complex accounting structures.
• Career Development: Build expertise in revenue recognition, project accounting, and multi-entity financial reporting.
• Collaborative Culture: Work closely with finance, operations, project management, legal, and leadership teams.
• Comprehensive Benefits: Medical, dental, and vision insurance, 401(k) matching, paid time off, and paid holidays.
• Company Perks: Team lunches, weekly breakfast, and company celebrations.
• Supportive Work Environment: Your work is valued, and professional development is encouraged.

Essential Functions:

• Manage and prioritize the CEO's complex calendar in alignment with business and leadership priorities
• Act as a gatekeeper to the CEO, handling internal and external communications with discretion
• Serve as a liaison between the CEO, Chief of Staff, internal teams, clients, and external partners
• Coordinate executive meetings, including scheduling, agendas, materials, and follow-ups
• Track and drive progress on key initiatives, action items, and leadership priorities
• Prepare presentations, reports, and briefing materials for executive meetings
• Draft and manage professional correspondence on behalf of the CEO
• Coordinate travel arrangements, itineraries, and expense reporting
• Maintain strict confidentiality across all executive matters
• Supports special projects, cross-functional initiatives, and company events

Knowledge, Skills, and Abilities:

• 5–10+ years of experience supporting senior executives (C-suite preferred)
• Exceptional organizational and time management skills, with the ability to prioritize competing demands and manage a highly dynamic workload
• Strong written and verbal communication skills, including the ability to draft and edit professional correspondence and executive-level materials
• High level of discretion, judgment, and professionalism in handling confidential and sensitive information
• Proven ability to operate independently, anticipate executive needs, and proactively resolve issues with minimal direction
• Ability to manage multiple priorities in a fast-paced, high-demand environment while maintaining accuracy and attention to detail
• Experience coordinating leadership teams, executive meetings, and board-level materials
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with the ability to produce high-quality documents and presentations
• Experience in a professional services, engineering, or consulting environment preferred

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Light to moderate lifting may be required.

Reasonable accommodation may be provided for individuals with disabilities. Compensation and Benefits:

• Pay Range: $80,000-$120,000 depending on level of experience
• Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment visas at this time. CPAM Global is an Equal Opportunity Employer. We are committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic.