Office Assistant - School Superintendent

Office Assistant

Mohave County School Superintendent is looking to hire an Office Assistant position. We are located at 700 W. Beale Street, Kingman, AZ. About us: The Mohave County Educational Service Center (MCESC) is an educational service agency meeting the needs of an ever-changing and complex society through educational and fiscal management and support for local schools and communities. To this end, the Mohave County Superintendent and staff are committed to working cooperatively with agencies throughout the state in identifying and servicing the educational needs of the county.

Proud to Offer:

• Paid Time Off (PTO)
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
• 11 Paid Holidays
• Perform work with a greater purpose

Office Assistant -> Salary, Range 6 Steps 1-8, $15.00 - $18.45/hr. Monday-Friday 8:00am-5:00pm. Weekends and holidays off.

Essential Job Functions

Duties may include, but are not limited to, the following:

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports, and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles, and submits data for use in statistical reports, internal operating studies, or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed.
• May order supplies as required.
• Maintain a high level of confidentiality of information.
• Present and always conduct themselves in a professional manner.
• Always communicate in a courteous and helpful manner as well as clear and concise manner.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

Minimum Qualifications

Required Minimum Education, Experience, and Training:

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Benefits

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more. Check out our Benefits Guide for full details!