Administrative Assistant

Job Description

Job Description

We're partnering with the Rhode Island Department of Health (RIDOH) to find a detail-oriented Administrative Assistant to support the Center for Healthy Homes and Environments. This role covers lead certificate data entry, rental registry processing, licensing records management, and customer service for the public, licensees, and government agencies. The ideal candidate brings strong communication, organizational, and data entry skills. 

Pay & Job Highlights:
Pay Rate: $27.38 per hour
Location: Providence, RI 

Responsibilities of the Administrative Assistant:

• Enter current and historic Lead Certificate data, notifications, and data reports into computerized systems with accuracy.
• Process rental registry registrations, invoices, fees, and related transactions while maintaining organized manual and electronic records.
• Respond to phone calls, emails, walk-ins, and mail from the public, licensees, attorneys, and government agencies.
• Prepare and edit correspondence, forms, spreadsheets, licenses, and other sensitive documents, and assist in processing complaints.
• Support supervisors with administrative details, purchase orders and requisitions, scheduling and proctoring of licensure exams, and orientation of new employees.

Qualifications of the Administrative Assistant:

• Experience in a clerical or paraprofessional role involving independent judgment in document review and transaction processing.
• Proficiency with Microsoft Outlook, Excel, and Word; experience with database or non-standard software systems is preferred.
• Strong attention to detail and the ability to maintain confidentiality of records and sensitive information.
• Excellent written and verbal communication skills with the ability to interact professionally and courteously with the public; bilingual is preferred.
• Ability to work independently, take initiative in solving problems, and manage competing priorities in a high-volume office environment.

Submit your resume today for immediate consideration!

Please note: City Personnel offers extended interview hours from 7 am-7 pm upon request.

For 20 years, City Personnel has been helping Rhode Islanders find meaningful careers with some of the area's most respected employers. As a locally owned staffing firm based in Providence, we offer real jobs with real companies—and you'll always work with real recruiters who know the Rhode Island job market and are invested in your success. 

Ready to take the next step in your career?

Contact us today at View phone number on ziprecruiter.com to find your perfect job match!