HR Generalist, Mauna Loa

POSITION SUMMARY: Under the direction of the Senior HR Business Partner, the Human Resources Generalist is a versatile HR professional responsible for supporting a broad range of HR tasks. This includes ensuring accurate and timely servicing of employees and assisting with both payroll and benefits functions. The HR Generalist communicates effectively with all levels of the organization and promptly informs the Sr. HR Business Partner of any issues requiring immediate attention. ESSENTIAL FUNCTIONS: Onboarding and Employee Relations Greet all applicants and employees in a pleasant and professional manner. Conducts new hire orientations and assists with employee recognition programs. Foster a positive work environment by addressing employee concerns timely and effectively. Respond to employee HR–related inquiries in a timely manner, escalating complex and/or sensitive matters to the appropriate staff. These inquiries may include, but are not limited to benefits, payroll, retirement plans, and company policies and procedures. Compliance & Regulation Ensure compliance with federal, state, and local employment laws, regulations, and best practices, while adhering to company policies and practices. Perform routine tasks that are required to administer and execute HR programs including but not limited to: compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. Review, track, and document compliance with mandatory and non‑mandatory training, continuing education, and work assessments. This may include safety training, anti‑harassment training, professional licensure, and aptitude exams and certifications. Compensation & Benefits Administration Coordinate and administer employee health and welfare benefit plans on a timely basis to allow proper enrollment into company vendors and benefit systems. Assist with leave administration duties for TDI, WC, FMLA, HFLL, etc., benefit deductions, vacation and sick leave taken, leave/time‑off requests, etc. Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials, and various employee issues, including COBRA packets. Payroll Administration Handle timekeeping and payroll functions, prepares and submits timely reports and data to management and external sources, and stays informed about relevant payroll regulations and company policies. Collect, compile, update, and enter all payroll information into the timekeeping and payroll systems accurately and timely, ensuring all payroll deadlines are met. Ensures accurate and timely downloads and uploads into these systems. Assists with labor reports as needed, including sick and vacation liability reports. Data Administration & Analysis Maintain proper security for employee files and implement an accurate filing system while always following privacy procedures. Assist with data collection and analysis for HR reports and other management reports as needed. Analyze payroll, timekeeping, and HR data to provide input, validation, and reporting, including implementing checks and balances to ensure accuracy. OTHER RESPONSIBILITIES: Assist with Company‑wide meetings and HR events. Ensure payroll and HR information is kept strictly confidential. Seek and attain knowledge of HR laws and regulations. Provide back‑up support for others in the Human Resources Team. Perform all duties and maintain all standards in accordance with company policies and procedures. Perform other work‑related duties as assigned. Regular attendance is required for the position. Education, Experience, and Skills Required: Bachelor’s degree in Business Administration or Human Resources or related field; or equivalent experience in Human Resources. Minimum two (2) years of human resources experience. Experience supporting unionized workforces and working within collective bargaining agreements (CBAs). General knowledge of both state and federal employment laws. Strong verbal communication, written communication, and interpersonal skills. Able to work with the pressure of regular deadlines. Requires high organization and great attention to detail. Perform with a “sense of urgency” and possess a positive attitude. Proficient in performing basic and intermediate mathematical skills. Proficient in MS Excel, Word, Outlook, and PowerPoint. PC skills with intermediate to advanced proficiency in Microsoft Excel, including V Lookup, Pivot Tables, formulas, etc. Must be flexible and able to travel, including occasional nights and weekends as needed. PREFERRED SKILLS: Bachelor’s degree in Business Administration, Accounting, or related field. Five (5) or more years of professional experience working with timekeeping and payroll systems. Experience with KRONOS and ADP is helpful. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The position requires carrying less than 25 pounds; bending; stooping; crouching; side bending; overhead reaching; handling; stair climbing; forward reaching; grasping; sitting; standing; walking, finger dexterity; vision; hearing; eye‑hand‑foot coordination. COMMUNICATION DEMANDS: The position requires talking to employees, supervisors and managers and outside trade persons/vendors; written communication to employees, supervisors, managers, and outside persons/vendors; responding to written or verbal requests; reading; composing written language; receiving verbal instructions. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in an office environment but may be exposed to weather conditions while traveling. The noise level in the work environment is usually light. BENEFITS: Medical Dental Vision Paid Time Off Holiday Pay Sick Leave Floating Holiday Company‑paid life & disability 401(k) with company match Flexible Spending Accounts Employee Assistance Program Employee product discounts Hawaiian Host Group is an Equal Opportunity/Affirmative Action Employer. #J-18808-Ljbffr