Office Manager - Bookkeeping & Procurement

Office Manager – Bookkeeping & ProcurementStart your new career as an Office Manager – Bookkeeping & Procurement with MAU in Augusta, GA. As an Office Manager – Bookkeeping & Procurement, you will oversee bookkeeping, purchasing, project logistics, and daily office operations for a growing commercial flooring company while helping ensure financial records, materials, projects, and administrative workflows stay accurate and on schedule.What We Offer:Pay starting at $60,000+ annuallyDirect-hire opportunityFirst shiftMonday – Thursday, 7:30 AM – 4:30 PMFriday, 7:30 AM – 2:00 PMWhat We're Looking For:High school diploma or GEDPrevious experience in bookkeeping, accounting administration, office management, purchasing, or operationsWorking knowledge of QuickBooks requiredStrong Microsoft Excel skills requiredStrong general computer skillsExcellent organizational and time-management skillsStrong attention to detail and accuracyAbility to manage multiple projects, deadlines, and priorities simultaneouslyProfessional written and verbal communication skillsConfidence communicating with vendors, customers, project managers, and company leadershipProactive approach with the ability to follow issues through resolutionAbility to work independently, take ownership of responsibilities, and anticipate what needs to be doneCommercial construction, flooring, subcontracting, purchasing, project administration, or construction accounting experience preferredWhat You'll Do as an Office Manager – Bookkeeping & Procurement:Manage day-to-day bookkeeping and accounting administrative functionsReconcile bank accounts, credit cards, and company transactionsMaintain accurate financial records in QuickBooksProcess and track accounts payable and accounts receivableEnter vendor invoices and assign costs to the appropriate projectsAssist with customer invoicing and monthly project billingsTrack outstanding receivables and assist with collection follow-upReconcile vendor statements and investigate discrepanciesMaintain organized financial documentation and supporting recordsCoordinate with company leadership and outside accounting professionals as neededAssist with month-end reconciliations and reportingHelp maintain accurate, current project cost and financial informationCoordinate purchasing and procurement for active construction projectsProcess purchase orders and confirm vendor ordersVerify pricing, quantities, freight, lead times, and delivery informationTrack materials from ordering through production, shipping, delivery, and receiptMaintain procurement schedules across multiple projectsFollow up with manufacturers, distributors, and vendors regarding material statusIdentify potential purchasing or delivery delays before they affect project schedulesCoordinate deliveries with project managers, installers, warehouses, vendors, and jobsitesMaintain order acknowledgements, shipping information, delivery tickets, and related documentationAssist project managers with material availability and upcoming project needsCoordinate between company leadership, project management, estimating, accounting, vendors, and field operationsMaintain organized digital project and company recordsHelp manage calendars, deadlines, documentation, and administrative workflowsMonitor outstanding tasks and follow up when additional information or action is neededAssist with subcontractor documentation, insurance certificates, contracts, and project paperworkSupport project setup and closeout documentationHelp maintain and improve internal processes as the company growsManage changing priorities while maintaining accuracy, urgency, and follow-through