Fleet Administration Intern

Fleet Administration Intern

The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency, and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent. Asset Management is responsible for the management of facilities, fleet, materials, office services, and space planning. The Fleet Administration team within Asset Management is responsible for the following:

- Tracking vehicle utilization and assignments

- Tracking vehicle maintenance reports

- Maintaining vehicle registrations, inspections, and other DMV-required documentation

- Acting as liaison with Department of Finance, resolving and dispositioning parking and moving violations

- Preparing fleet purchase requests

- Reviewing and auditing EZPass usage

- Coordinating Department of Transportation permit allocations and requests

- Reviewing and submitting all vehicle accident and incident reports into the Department of Citywide Administrative Services CRASH database

- Tracking mileage logs

- Assisting in the preparation of the Fleet Budget

- Coordination of Agency WEX Card (gas pin) assignments

- Managing the Agency Zip Car Account

- Monitoring expenses and budget related to all Fleet activity, including but not limited to Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement

The Intern will assist Fleet Administration with projects, including, but not limited to, EZPass utilization audits, conducting and documenting physical inspections of Agency vehicles, analyzing vehicle accident reports, and monitoring expenses. Please note that this position does not involve any mechanical repairs, installations, etc.

REMOTE WORK When working a 35 hour/week schedule, this position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

WORK HOURS Up to 17 hours/week when school is in session Up to 35 hours/week during school break

PAY RATE Entering Freshmen through completion of Sophomore year: $17.50 Entering Junior through completion of Senior year: $17.75 Graduate level: $18.00

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

- Proficiency in Microsoft Outlook and Excel

- Excellent written and verbal communication skills

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.