Administrative Assistant - Contracts & Compliance

Job DescriptionJob Description

Join Our Team

We are seeking a highly organized, detail-driven Administrative Assistant to support our Corporate Administrator, executive leadership, and Bid Division Manager. This is a high-impact role where youll help keep operations running smoothly, ensure compliance across projects, and play a key role in supporting business-critical initiatives.

If you thrive in a fast-paced environment, excel at managing multiple priorities, and take pride in precision and professionalismwed love to hear from you.

What Youll Do

• Conduct research on jurisdictions, regulations, and compliance requirements
• Support and coordinate cross-functional special projects
• Track and analyze data using Excel (formulas, reporting, dashboards)
• Maintain and organize legal and contractual documentation
• Ensure all projects have executed customer contracts in place
• Manage change orders and track project scope updates
• Oversee compliance requirements (licensing, insurance, billing, lien waivers)
• Assist with negotiating and finalizing vendor and equipment agreements
• Coordinate meetings via Microsoft Teams (scheduling, follow-ups, minutes)
• Draft and edit reports, correspondence, and legal documents
• Maintain corporate records and shared files
• Provide executive-level administrative support
• Serve as backup to Corporate Administrator when needed

What You Bring

• Proven experience as an Administrative or Executive Assistant (or similar role)
• Background in construction, AV, or technical environments preferred
• Associates degree or higher (Electronics or related field preferred)
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage confidential information with professionalism
• Comfortable multitasking and prioritizing in a fast-paced setting
• Familiarity with OSHA or safety standards is a plus
• Typing speed of 60+ WPM

Why Join Us?

• Work closely with executive leadership
• Be part of impactful, high-visibility projects
• Collaborative and professional team environment
• Opportunity to grow within a stable, industry-driven organization

Apply today and bring your organizational expertise to a role where it truly matters.

Company DescriptionFord Audio Video (Ford AV) is a premier AV integrator specializing in the design, installation, and service of sound, audio-video, network infrastructure, and security systems for industries including business, education, healthcare, government, entertainment, and more. Founded in 1973, Ford AV operates nationwide with over 600 employees and offices in major U.S. cities. We deliver enterprise-level solutions for environments like stadiums, airports, corporate offices, healthcare facilities, and houses of worship, with expertise in digital signage, video walls, sound systems, videoconferencing, and intricate lighting systems for performance halls.

You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.

Recognized as one of the top AV integrators in the country, Ford AV has completed some of the largest and most complex projects for clients such as ExxonMobil, AT&T, Apple, and the U.S. House of Representatives. Our digital systems, managed by custom software developed by in-house engineers, are known for their reliability and performance. Ford AV has also designed and installed critical systems for telecommunication providers and military command centers, making us a trusted partner for high-stakes projects across the globe. Learn more about our work on our company page under Ford AV Projects.Company DescriptionFord Audio Video (Ford AV) is a premier AV integrator specializing in the design, installation, and service of sound, audio-video, network infrastructure, and security systems for industries including business, education, healthcare, government, entertainment, and more. Founded in 1973, Ford AV operates nationwide with over 600 employees and offices in major U.S. cities. We deliver enterprise-level solutions for environments like stadiums, airports, corporate offices, healthcare facilities, and houses of worship, with expertise in digital signage, video walls, sound systems, videoconferencing, and intricate lighting systems for performance halls.

Recognized as one of the top AV integrators in the country, Ford AV has completed some of the largest and most complex projects for clients such as ExxonMobil, AT&T, Apple, and the U.S. House of Representatives. Our digital systems, managed by custom software developed by in-house engineers, are known for their reliability and performance. Ford AV has also designed and installed critical systems for telecommunication providers and military command centers, making us a trusted partner for high-stakes projects across the globe. xhqgsiq Learn more about our work on our company page under Ford AV Projects.