Aviation Grants Administrator

Aviation Grants Administrator

At McFarland Johnson (MJ), you'll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology and construction solutions that make a lasting impact on the clients and communities we serve. Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us, and help shape the future of infrastructure, together.

We're looking for an Aviation Grants Administrator to join our growing Aviation team. This is more than just a job - it's chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country.

Why Join Us?

• Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise.
• Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork.
• Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success - you own your future.
• Innovation & Impact: Work on projects that push boundaries, drive sustainability, and create real-world solutions.
• Professional Development: From mentorship, ongoing technical training, and conferences we invest in your growth every step of the way.
• Work-Life Balance: Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally.
• Shape the next generation: For experienced professionals, MJ offers the chance to mentor emerging talent, share your expertise, and leave a lasting legacy in the industry.

Key Responsibilities

• Under the supervision of the grants administration supervisor, perform grants management activities including application preparation, tracking of progress on reimbursements, and compliance documentation.
• The grants administrator will be expected to track a minimum of 40 open grants at one time.
• Typical work activities include calculation, preparation, and transmittal of draw down reports for signature once invoices are received and performing the actual draw down in the appropriate online system.
• All invoices and drawdowns will be tracked in a cumulative invoice summary to manage grant budgets and to prepare for the development of grant closeout documentation.
• Preparation of required quarterly and annual financial and performance reporting documents
• Assisting with the preparation of annual updates to Airport Capital Improvement Programs, including development of supplemental documentation and coordination with internal staff and representatives from the sponsor.
• Coordinate with funding agencies, sponsors, and internal teams on Capital Improvement Plans, funding strategy, and reporting requirements.
• Maintain and manage grant and diversity goal tracking, including DBE, MBE, WBE, and SDVOB Reporting in systems like EBO for NYSDOT-funded projects.
• Perform other general office & administrative duties as required.

Qualifications

• Minimum of an AAS degree with three (3) years administrative experience in A/E/C industry
• Previous accounting or finance experience is ideal
• Experience with federal and state grants administration and/or construction processes is a plus
• Advanced skills in Excel, Word, & Outlook required
• Experience working online and within databases
• Excellent written and verbal communication skills, highly organized with ability to multitask, work independently and effectively manage time
• Strong attention to detail, ensuring compliance with all project funding requirements

Benefits & Perks

• Competitive base salary with performance-based incentive payment plan/bonus structure.
• Comprehensive benefits package, including medical, dental, vision coverage.
• Generous Paid Time Off, including Parental Leave.
• Company funded ESOP + 401(k) employer match.
• Ongoing technical training and professional development opportunities.