Senior Executive Assistant (Experience with Am 100 Law Firms Required)

Job Description

Job Description

Overview: Our law firm agency is seeking an Executive Assistant to provide comprehensive administrative support to the Litigation Practice Group. This role is vital for delivering top-tier support to both internal and external stakeholders. The position is hybrid and bonus-eligible. The ideal candidate will have experience working for a major law firm. Solid background required.
Key Responsibilities:

• Maintain a physical presence to enhance teamwork and ensure smooth operations.
• Facilitate client communications and coordinate meetings.
• Manage administrative tasks, including finance, billing, document creation, and maintaining case files.
• Draft, format, and proofread legal documents, ensuring compliance with court and firm standards.
• Track deadlines and court dates, assist with the discovery process, and manage e-Discovery with vendors.
• Support client billing, manage calendars, schedule travel, and track expenses.

Proficiencies:

• Skilled in Intapp Time, Chrome River, and iManage.
• Expert in e-filing across State and Federal courts.
• Deep knowledge of court rules and legal document standards.
• Proficient in MS Office applications and document management systems.
• Strong multitasking abilities and excellent attention to detail.

Qualifications:

• Minimum of 6 years in a litigation support role.
• Associate's or Bachelor's degree preferred.
• Notary certification is a plus.

Required Skills and Certifications:

• A minimum of 6 years in a litigation support role.
• Skilled in Intapp Time, Chrome River, and iManage.
• Expert in e-filing across State and Federal courts.
• Deep knowledge of court rules and legal document standards.
• Proficient in MS Office applications and document management systems.