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Administrative Assistant

Axelon

Boston, MA
Job Title: Administrative Assistant

Location: Boston, MA

Pay Rate: $30.65/hr, W2

Duration: 5+ Month Contract
ONSITE
Summary:
  • Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices.
Responsibilities:
  • Assist with finalizing PowerPoint presentations, reports, and other materials.
  • Coordinate printing services and manage document signatures via DocuSign.
  • Draft agendas, itineraries, and other correspondence and documentation.
  • Schedule internal and external meetings and maintain departmental calendars.
  • Facilitate the ordering, inventorying, and delivery of supplies and promotional materials.
  • Produce and distribute correspondence, meeting minutes, memos, and other communications.
  • Support safety training and events, including sending invitations, scheduling rooms, and ordering supplies.
  • Assist with document management upgrades, including file migration and archiving.
  • Serve as the main point of contact for greeting visitors.
  • Complete projects and special assignments as requested by senior staff.
  • Enhance administrative needs to support the organization's mission and objectives.
Requirements:
  • Experience coordinating calendars using Outlook/Teams and scheduling meetings.
  • Excellent written and oral communication skills, strong attention to detail, and high level of organization.
  • Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager tools.
Preferred Skills:
  • Advanced level skills in Excel for data collection, analysis, trending, and reporting functions.
Apply
Vacancy posted 21 hours ago
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