Executive/Personal Assistant to CEO

Job Description Job Description Overview: A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism. Responsibilities: - Act as the point of contact among executives, employees, clients, and other external partners. - Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters. - Manage executives' calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning. - Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO. - File and retrieve documents and reference materials. - Conduct research, collect and analyze data to prepare reports and documents. - Manage and oversee the CEO's personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks. - Handle confidential documents ensuring they remain secure. - Prepare financial statements, reports, memos, invoices letters, and other documents. - Handle basic bookkeeping tasks. - Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives. - Take meeting minutes, accurately enter notes, and distribute them. - Oversee projects and follow up on impending deadlines. - Attend meetings and events as the CEO's representative when necessary. Qualifications: - Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives. - Experience in managing multiple priorities, administrative coordination, and logistics. - Well-organized, detail-oriented, ability to multi-task with great follow-up skills. - Strong written and verbal communication skills. - Exceptional ability to maintain discretion and confidentiality. - Proficiency in Microsoft Office Suite and experience with scheduling and communication tools. - Knowledge of office management systems and procedures. Skills: - Excellent organizational and time management skills. - Strong decision-making ability and attention to detail. - Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. - Professional level verbal and written communications skills. - Ability to anticipate needs and act upon requests independently. Education: - Bachelor's degree in Business Administration, Communications, or a related field is preferred. Working Conditions: - Office setting, though remote options may be available depending on the company's needs. - Standard business hours with flexibility required as dictated by the needs of the CEO. Benefits: - Competitive salary and benefits package. - Opportunities for growth and development within the company. - Exposure to industry leaders and cutting-edge technologies. - Dynamic and supportive work environment. This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Health savings account * Paid time off * Retirement plan Schedule: * 8 hour shift * Monday to Friday Experience: * Executive administrative support: 1 year (Required) License/Certification: * US Citizenship (Required) Work Location: In person Company Description ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services. Company Description ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.